Administrative Assistant

Robert Half • Kingston, PA • 7h ago

Description

Robert Half is partnering with a respected higher education organization to identify a highly organized and professional Executive Assistant to support senior academic leadership. This position plays a critical role in ensuring the smooth operation of a fast-paced academic office by providing advanced administrative support, calendar management, budget coordination, and project oversight.

Key Responsibilities

Manage complex calendars, scheduling meetings, appointments, events, and travel arrangements while proactively resolving conflicts and prioritizing competing demands.

Coordinate all aspects of travel, including flights, accommodations, itineraries, and transportation.

Support multiple administrative projects and initiatives, ensuring timely completion of tasks and follow-up on outstanding items.

Maintain confidential records, files, and communications with the highest level of discretion and professionalism.

Monitor and assist with departmental budgets, review documentation for accuracy and compliance, and coordinate submission for processing.

Organize and support meetings and events, including scheduling resources, preparing agendas and materials, recording minutes, and coordinating logistics.

Assist with onboarding and orientation activities for new employees, as well as offboarding procedures for departing staff.

Serve as a primary point of contact for phone, email, and in-person inquiries, providing information and directing individuals to appropriate resources.

Build strong working relationships across multiple departments and collaborate with stakeholders at all levels of the organization.

Requirements

Qualifications

Minimum of 3+ years of executive, administrative, or office management experience supporting senior leadership.

Exceptional organizational skills with the ability to manage multiple priorities in a deadline-driven environment.

Strong calendar management, scheduling, and coordination experience.

Experience handling confidential information with professionalism and discretion.

Budget tracking, expense management, or financial administration experience preferred.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Ability to work independently while maintaining a collaborative, customer-service-focused approach.

The ideal candidate is proactive, resourceful, highly detail-oriented, and thrives in a dynamic environment where priorities can shift quickly. This individual enjoys supporting leadership, coordinating complex activities, and serving as a trusted administrative partner.

Interested candidates are encouraged to apply today for confidential consideration.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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