Administrative Assistant

Robert Half • North Plainfield, NJ • 1h ago

Description

We are looking for an organized Administrative Assistant to support daily business operations and Project Administration. This position plays a key role in coordinating project-related administration, maintaining accurate records, and ensuring smooth communication across internal teams and external partners. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities while delivering dependable office and client support.

Responsibilities:

Coordinate administrative activities that keep managers, departments, and project teams operating efficiently on a day-to-day basis.

Support projects from early proposal stages through contract activation by handling data entry, preparing documents, maintaining files, and managing communications with internal and external stakeholders.

Update project information in financial and business systems, including structure details, fee-related records, and other essential administrative data.

Build and maintain responsive, service-oriented relationships with clients, vendors, and colleagues while helping direct inquiries to the appropriate contacts.

Manage vendor portal registrations and keep required information current to support ongoing business needs.

Maintain organized document control practices by drafting, revising, filing, and tracking reports and other business records in compliance with company standards.

Assist with event and trade show preparation, including logistics, materials coordination, and administrative follow-through.

Arrange executive and team travel by booking transportation, hotel accommodations, and related itinerary details.

Provide office support through visitor reception, new employee workspace coordination, orientation assistance, supplies management, and oversight of vendors, facilities, and equipment.

Contribute to accounts receivable administration by communicating with clients and internal teams, supporting account reviews, documenting analysis, and helping address outstanding balances and related follow-up

Requirements

3+ years of experience in an administrative support, office coordination, or related business support role.

Demonstrated ability to perform accurate data entry, manage documentation, and maintain organized records across multiple priorities.

Experience providing administrative support throughout project or contract workflows in a business services, engineering, or similar business setting.

Working knowledge of office systems and business software, including construction-related applications.

Strong written and verbal communication skills with the ability to interact effectively with clients, vendors, and internal stakeholders.

Proven ability to handle travel coordination, scheduling, and general office management responsibilities with a high level of accuracy.

Familiarity with accounts receivable support, vendor coordination, and customer-focused service practices.

Ability to work independently, remain detail-oriented, and manage confidential information with discretion.

Benefits:

Medical

Dental

Vision

Paid Time Off

Life Insurance

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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