Legal Assistant - Real Estate

Advatix, Inc. • Fort Myers, FL • 1d ago

Job Title: Legal Assistant - Real Estate

Compensation: $60000.00-$70000.00/yr

Location : Fort Myers, FL

Schedule: Full-Time Permanent

HRforGrowth® is engaged as the exclusive talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies, evaluates, and presents top-tier candidates through its global talent acquisition practice; all employment decisions - including final selection, offer terms, compensation, and conditions of employment - are made solely by the hiring organization.

Position Summary

The Legal Assistant provides high-level administrative and legal support to attorneys and paralegals while maintaining strict confidentiality and delivering exceptional client service. The ideal candidate is highly organized, able to manage multiple priorities, and has experience supporting residential and commercial real estate transactions.

Key Responsibilities

Provide confidential administrative and legal support to attorneys and paralegals.

Prepare, edit, proofread, and format legal documents, contracts, correspondence, pleadings, and other legal materials.

Assist with residential and commercial real estate transactions from contract through closing.

Prepare, review, and organize closing documents.

Coordinate with lenders, title companies, real estate agents, clients, and other parties involved in transactions.

Manage attorney calendars, deadlines, appointments, meetings, and conference room scheduling.

Organize and maintain electronic and physical client files.

Open new client and matter files while ensuring proper conflict procedures are followed.

Conduct title searches and review title commitments when applicable.

Process attorney time entries, expense reports, and invoices.

Arrange business travel and coordinate logistics as needed.

Handle incoming calls and correspondence with professionalism and excellent client service.

Draft routine legal correspondence, memoranda, and other documentation.

Collaborate with attorneys and administrative departments, including billing, records, marketing, reception, and other support teams.

Assist with additional administrative projects and overflow work as needed.

Qualifications

A minimum of 5 years of legal assistant experience, preferably in a mid-sized or large law firm

Experience supporting residential and commercial real estate transactions is highly preferred

Strong knowledge of legal terminology, documentation, and law office procedures

Exceptional proofreading, grammar, spelling, and written communication skills

Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams

Experience with legal document management and practice management software is preferred

Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines

Strong interpersonal and communication skills with a client-focused approach

Ability to work independently while collaborating effectively with attorneys and support staff

Typing proficiency of approximately 80 words per minute is preferred

Benefits

Competitive compensation

Comprehensive benefits package

Professional development and career advancement opportunities

Collaborative and supportive team environment

Stable, well-established law firm with a strong reputation.

About HRforGrowth:

HRforGrowth is a full-service HR and talent partner built to support companies that are scaling, transforming, or navigating change. HRFG is globally recognized for delivering quality, speed, and cost-effective talent solutions across every level of the workforce. Through its global talent acquisition practice, HRforGrowth applies world class rigor and precision to identifying exceptional professional and executive talent on behalf of its clients - from temporary staffing to permanent hourly workers through to placing C-suite executives. HRforGrowth is presenting this opportunity in its capacity as the retained search partner and does not serve as the employer of record for this position.

Equal Employment Opportunity:

In its recruiting and search practices, HRforGrowth does not discriminate on the basis of race, color, religion, national origin, age, marital status, physical or mental disability, sex, sexual orientation, gender, or gender identity, and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic.

The hiring organization for this position is expected to comply with all applicable federal, state, and local equal employment opportunity laws - including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) - in its hiring decisions, terms of employment, and workplace practices.

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