Job Title: Staff Accountant
Job Description
Join a certified precision sheet metal manufacturer serving the electronics, medical, aerospace, food, and semiconductor industries as a Staff Accountant. You will be solely responsible for managing all transactional accounting duties for AP, AR, and Payroll functions.
Responsibilities
Perform daily A/P functions including receiving bills, confirming accuracy, coding, payables entry, and payment.
Manage full cycle accounts payable by taking an invoice, entering it into the system, processing the payment, cutting the check, and maintaining vendor records.
Review all invoices for appropriate documentation and approval prior to payment.
Process 3-way match (Vendor Invoice, P.O., Receipt or Receiving Documents) to ensure correct information before processing payment.
Prioritize invoices according to cash discount potential and payment terms.
Process check requests and audit credit card bills.
Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
Maintain vendor tax forms (1099) and respond to vendor inquiries.
Reconcile vendor statements, research, and correct discrepancies.
Assist in month-end closing, including journal entries and reconciliations related to accounts payable.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Perform daily A/R functions including receiving bills, confirming accuracy, coding, and payables entry.
Manage full cycle accounts receivable by handling sales orders, delivery, billing documents, posting to account, and receiving and posting payments from customers.
Build positive relationships with internal and external customers.
Ensure invoices and cash applications are processed accurately and timely.
Process new credit applications and control progress billing, invoicing, and reporting.
Post payments to customer accounts, make collection calls, and correspond with customers about past due balances.
Provide customer service regarding collection issues, process customer refunds, and resolve client discrepancies.
Monitor and maintain assigned accounts, including customer calls, account adjustments, small balance write-offs, customer reconciliations, and processing credit memos.
Prepare and reconcile customer statements, process customer returns, and issue invoices.
May have additional responsibilities with month-end close, journal entries, analysis of DSO, and accounts receivable reconciliations.
Responsible for payroll processing of all employees utilizing Paylocity.
Enter new hires, employee changes, and voluntary deductions in the payroll system.
Process manual checks for terminations and discrepancies.
Prepare and process hourly and salaried bi-weekly payrolls.
Review computed wages and correct errors to ensure accuracy of earnings.
Ensure that all changes to payroll are processed correctly.
Prepare and process garnishments and check non-exempt personnel timesheets for compliance with policy, state, and regulatory requirements.
Calculate new hire pay, termination pay, and any required adjustments to normal pay.
Maintain accurate payroll records and employee files.
Process stop payments or adjustments of payroll.
Handle all garnishments, deductions, and vacation/sick accruals.
Calculate bonuses as requested.
Ensure that computing, withholding, and deductions are done correctly.
Manage the 401(k) plan by ensuring accurate and timely contributions.
Prepare various payroll and management reports, journal entries, and reconcile quarterly payroll taxes.
Essential Skills
5+ years of experience as a Staff Accountant or Accountant, or Jr. Accountant.
Prior experience in a manufacturing environment.
Proficiency in Excel, including pivot tables and VLOOKUPs.
Bachelor's degree in Accounting.
Additional Skills & Qualifications
Experience using Sage software is preferred.
Work Environment
This role requires a commitment to working on-site five days per week.
Job Type & Location
This is a Permanent position based out of Fremont, CA.
Pay and Benefits
The pay range for this position is $75000.00 - $95000.00/yr.
Full company benefits on website
Workplace Type
This is a fully onsite position in Fremont,CA.
Application Deadline
This position is anticipated to close on Jul 28, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
