Administrative Assistant

Sevita • Oxnard, CA • 20h ago

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

Do you desire to work for a company that actively improves the lives of the individuals it serves?

As an Administrative Assistant , you will help in our commitment to serve others!

NeuroRestorative facility located in Oxnard, on Teal Club Road

Full-Time; Monday thru Friday - 8:30 am to 5:00 pm

Hourly rate: $23.00 per hour

Full Benefits (Medical, Dental & Vision insurance, 401K w/ company match, life insurance, flex spending accounts and more!)

Paid Time Off (Vacation, Sick & Personal)

Holiday Pay

Pay on Demand

CA driver's license REQUIRED

Essential Job Functions

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below:

Produces standard correspondence, memos and reports from drafts. Proof reads and edits material for appropriate grammar, spelling and format.

Maintains calendars and daily schedules. Schedules appointments and meetings for staff, supervisors and managers. Attends meetings to record minutes as required.

Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc.

Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.

Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account.

Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates timely repair of office equipment.

Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information.

Serves as the liaison to company vendors, staff, etc.

Assists with special projects. Gathers data and prepares a variety of documents and reports using established formats.

Maintains various databases such as the Network's Census system.

Maintains systems for current licenses, leases, contracts and agreements.

May assist in maintaining records in accordance with State, Federal and company regulations and policy as required.

Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.

Employee Safety: Oversees office compliance for employee safety workers' compensation programs and OSHA compliance.

Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system.

Performs duties of Associate Administrative Assistant as required.

Assists other administrative staff with special projects and overflow work as needed.

Minimum Knowledge and Skills required by the Job

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job:

Education and Experience:

High school diploma or equivalent

Two years' experience in administrative support.

Other Requirements:

Travel as needed

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

AMERICANS WITH DISABILITIES ACT STATEMENT

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process.

LI-IS1

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

Sevita

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