Back to Jobs search

Human Resources Administrative Assistant

Aston Carter • Los Angeles, CA • 1h ago

Job Title: Human Resources Administrative Assistant

if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! *

Job Description

We are seeking a Human Resources Administrative Assistant to support our Human Resources team with various tasks, including employee relations, documentation, and data entry. This role involves updating and maintaining records and files, supporting new hire orientations and employee offboarding, and coordinating travel arrangements. You will also assist in planning company events and serve as a liaison between HR and other departments.

Responsibilities

Assist with employee relations by handling investigations, documentation, and data entry.

Update and maintain records, perform scanning, emailing, copying, and organizing tasks.

Support new hire orientation and employee offboarding processes.

Maintain and update internal resources such as emergency contact information and company directory.

Monitor out-of-office emails and serve as a point of contact for employee inquiries.

Coordinate and schedule appointments, acting as backup support for the Front Desk team.

Assist with planning and executing company events such as weekly lunches and holiday luncheons.

Liaise between Human Resources and other departments.

Provide support for internal or external reporting and assist with ad hoc projects.

Coordinate travel arrangements, including flights and hotel accommodations.

Collaborate with Front Desk and Facilities teams on various tasks and projects.

Occasionally travel to other locations as needed.

Perform other related duties as required.

Essential Skills

Bachelor's degree in Human Resources, English, Communications, or a related field.

Minimum of three years of experience in Human Resources or a related role.

High proficiency in Google Workspace and Microsoft Office (Excel, Word, PowerPoint).

Excellent written and verbal communication skills with a polished, professional demeanor.

Strong organizational and time management skills with reliability.

Experience working in a fast-paced environment with multiple competing deadlines.

Additional Skills & Qualifications

Strong attention to detail with the ability to work independently.

Excellent interpersonal skills and the ability to handle sensitive and confidential information with discretion.

Team-oriented mindset with a willingness to contribute to a collaborative work environment.

Strong customer service orientation with a professional, approachable, and positive attitude.

Work Environment

This role is based fully onsite in Westwood, with working hours from 8:30 AM to 5:00 PM, with some flexibility in start time if needed. The job requires movement between multiple offices and floors, extended periods of sitting, and the ability to lift up to 20 lbs.

Job Type & Location

This is a Permanent position based out of Los Angeles, CA.

Pay and Benefits

The pay range for this position is $58240.00 - $62400.00/yr.

Incentive Bonus Plans Medical, Dental, Vision benefits 401K with Company Match 10 Paid Holidays Generous Paid Time Off Packages Employee Stock Purchase Plan Paid Parental & Family Leave and more!

Workplace Type

This is a hybrid position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Aug 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Similar Jobs

Administrative Assistant

Adecco US, Inc. • El Segundo, CA • 1h ago

Management & Administrative

Adecco is assisting a local client recruiting for an Administrative Assistant opportunity in El Segundo, CA with a hybrid work schedule. This is an excellent opportunity to join a winning culture and get your foot in the...

1h ago

Go to Apply

Administrative Assistant III

ManpowerGroup • El Segundo, CA • 1h ago

Management & Administrative

Job Title: Administrative Assistant III Location: El Segundo, CA 90245 (Hybrid) Pay Rate: Up to $26.41/hr on W2 Duration: Contract Schedule: Part-Time General start time: 9:00 AM Hybrid: 3 days onsite / 2 days remote Pos...

1h ago

Go to Apply

Field Marketing Manager

Cengage Group • Los Angeles, CA • 3h ago

Management & Administrative

We believe in the power and joy of learning At Cengage, our employees have a direct impact in helping learners around the world discover the power and joy of learning. We are bonded by our shared purpose - driving innova...

3h ago

Go to Apply

Sales Manager, Specialty Markets

Saint-Gobain • Anaheim, CA • 3h ago

Management & Administrative

What's the job? This role can also be based at our Olyphant, PA or Worcester, MA offices - The Sales Manager, Specialty Markets, is tasked with achieving annual sales targets within a designated sales territory. This rol...

3h ago

Go to Apply

Integrated Marketing Manager Generalist, Facebook

Meta • Los Angeles, CA • 3h ago

Management & Administrative

Summary: Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further em...

3h ago

Go to Apply

Brand Marketing Manager, Facebook

Meta • Los Angeles, CA • 3h ago

Management & Administrative

Summary: For over 20 years, the Facebook app has built technologies that connect us to the people, experiences and content that enrich our lives in big and small ways. Facebook is looking for a Brand Marketing Manager wh...

3h ago

Go to Apply

Central Energy Plant Manager

System One • Los Angeles, CA • 4h ago

Management & Administrative

Job Title: Central Energy Plant Manager Location: Los Angeles, California Type: Direct Hire Compensation: $100,000.00 - $130,000.00 Work Model: Onsite - onsite Overview The Asset Manager IV will be responsible to work wi...

4h ago

Go to Apply

Alt COMSEC Manager-El Segundo, CA

RTX Corporation • El Segundo, CA • 14h ago

Management & Administrative

Date Posted: 2026-07-16 Country: United States of America Location: US-CA-EL SEGUNDO-E07 ~ 2012 E El Segundo Blvd ~ BLDG E07 Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: Activ...

14h ago

Go to Apply

Security Officer HOA

Allied Universal • Diamond Bar, CA • 18h ago

Management & Administrative

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you wil...

18h ago

Go to Apply

General Manager-Commercial HVAC

System One • Pasadena, CA • 21h ago

Management & Administrative

Job Title: General Manager-Commercial HVAC Location: Pasadena, CA Type: Direct Hire Compensation: $100,000 - $135,000 annually Work Model: Onsite - onsite Overview The Services Business Unit Manager will provide leadersh...

21h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)