Administrative Assistant Senior (Hybrid)
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Administrative Assistant Senior provides high level administrative and operational support to the Vice Chancellor for Enrollment Management and the Enrollment Management leadership team. This role coordinates complex workflows across finance, communications, events, and daily operations in a fast-paced environment. The role is trusted with sensitive institutional information, and the candidate must exercise professional judgement and discretion. The position reports directly to the Vice Chancellor for Enrollment Management.
Responsibilities*
Administrative and Executive Support
Provide advanced administrative support to the Vice Chancellor for Enrollment Management
Manage complex calendars, scheduling priorities, and meeting coordination across internal and external stakeholders
Prepare meeting agendas, materials, and summaries, and track follow up actions to ensure completion
Respond to phone calls, email communications, and visitors, resolving routine and moderately complex inquiries
Support preparation of reports, presentations, and materials aligned with leadership priorities
Financial and Operational Support
Process and track financial transactions including contracts, purchasing, reimbursements, and expense reports
Utilize university systems such as Emburse, GAP, and related platforms to ensure accurate and timely processing
Coordinate with Shared Services and other units to resolve transaction issues and maintain compliance
Maintain organized financial records and documentation
Event and Project Coordination
Coordinate divisional events, including logistics, scheduling, vendor coordination, and communications
Support large scale Enrollment Management events and initiatives
Assist with project coordination and follow up activities to ensure timely execution
Ensure events and projects align with divisional goals and expectations
Communications and Information Management
Draft, edit, and format communications, documents, and reports
Maintain and update website content and internal communication platforms
Support consistent messaging and information flow across the division
Assist in preparing materials for internal and external audiences
Human Resources and Confidential Processes
Support HR related processes including PAR transactions, onboarding coordination, and payroll support
Assist with time reporting and personnel documentation
Handle highly sensitive and confidential information related to personnel, financial operations, and executive communications with discretion and sound judgment
Exercise independent judgment in determining appropriate handling, distribution, and escalation of confidential information
Coordinate with HR and other administrative units as needed
Additional Duties
Coordinate travel arrangements including transportation, lodging, and conference registration
Support office operations including supply management, space coordination, and workflow organization
Participate in divisional initiatives, committees, and special assignments
Perform other duties as assigned
Required Qualifications*
High school diploma or equivalent required. Bachelor?s degree preferred.
4 or more years of progressively responsible administrative support experience
Experience supporting leadership in a professional environment
Demonstrated experience managing multiple priorities and deadlines
Demonstrated ability to handle sensitive and confidential information with professionalism, discretion, and sound judgment in a complex organizational environment
Skills and Abilities
Strong organizational skills and attention to detail
Ability to manage multiple assignments in a fast paced environment
Strong written and verbal communication skills
Professionalism and discretion when handling sensitive information
Ability to work independently and as part of a team
Strong interpersonal and customer service skills
Technical Skills
Proficiency in Microsoft Office Suite
Proficiency with Google tools
Experience with administrative systems such as Emburse, PeopleSoft, Banner, or similar platforms
Ability to learn new systems and processes quickly
Why Work at U-M Flint?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses.
Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellnesswebpage (https://hr.umich.edu/benefits-wellness/benefits-enrollment/benefits-enrollment-eligibility/benefits-eligibility) .
UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/ .
Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/
Modes of Work
Hybrid:
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modeshere (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
280176
Working Title
Administrative Assistant Senior (Hybrid)
Job Title
Administrative Assistant Sr
Work Location
Flint Campus
Flint, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Flint Vc Enrollment
Department
Flint VC for Enrollment Mgmt
Posting Begin/End Date
7/14/2026 - 7/28/2026
Salary
$41,500.00 - $52,000.00
Career Interest
Administration
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