Administrative Assistant Senior (Hybrid)

University of Michigan Flint • Flint, MI • 1h ago

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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Administrative Assistant Senior provides high level administrative and operational support to the Vice Chancellor for Enrollment Management and the Enrollment Management leadership team. This role coordinates complex workflows across finance, communications, events, and daily operations in a fast-paced environment. The role is trusted with sensitive institutional information, and the candidate must exercise professional judgement and discretion. The position reports directly to the Vice Chancellor for Enrollment Management.

Responsibilities*

Administrative and Executive Support

Provide advanced administrative support to the Vice Chancellor for Enrollment Management

Manage complex calendars, scheduling priorities, and meeting coordination across internal and external stakeholders

Prepare meeting agendas, materials, and summaries, and track follow up actions to ensure completion

Respond to phone calls, email communications, and visitors, resolving routine and moderately complex inquiries

Support preparation of reports, presentations, and materials aligned with leadership priorities

Financial and Operational Support

Process and track financial transactions including contracts, purchasing, reimbursements, and expense reports

Utilize university systems such as Emburse, GAP, and related platforms to ensure accurate and timely processing

Coordinate with Shared Services and other units to resolve transaction issues and maintain compliance

Maintain organized financial records and documentation

Event and Project Coordination

Coordinate divisional events, including logistics, scheduling, vendor coordination, and communications

Support large scale Enrollment Management events and initiatives

Assist with project coordination and follow up activities to ensure timely execution

Ensure events and projects align with divisional goals and expectations

Communications and Information Management

Draft, edit, and format communications, documents, and reports

Maintain and update website content and internal communication platforms

Support consistent messaging and information flow across the division

Assist in preparing materials for internal and external audiences

Human Resources and Confidential Processes

Support HR related processes including PAR transactions, onboarding coordination, and payroll support

Assist with time reporting and personnel documentation

Handle highly sensitive and confidential information related to personnel, financial operations, and executive communications with discretion and sound judgment

Exercise independent judgment in determining appropriate handling, distribution, and escalation of confidential information

Coordinate with HR and other administrative units as needed

Additional Duties

Coordinate travel arrangements including transportation, lodging, and conference registration

Support office operations including supply management, space coordination, and workflow organization

Participate in divisional initiatives, committees, and special assignments

Perform other duties as assigned

Required Qualifications*

High school diploma

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