::: {history-node-id="271473"}

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.

Job Summary

The College of Arts, Sciences, and Education seeks an Administrative Assistant Intermediate who will provide on campus reception and administrative support to faculty, students, and the general public. A key expectation of this role is to provide friendly and proactive assistance to all visitors and staff, ensuring that everyone receives support regardless of the request. Flexibility and a team-oriented attitude are essential.

The Administrative Assistant Intermediate position will have a work schedule of 4 days a week in-person with 1 remote day.

This position will report to the Staff Supervisor Senior.

Responsibilities*

Reception

Serve as the college's primary reception for in-person, phone, and email inquiries

Greet visitors, address inquiries or complaints, and direct them to appropriate contacts

Manage main phone line and CASE email; respond to inquiries, relay information, and take messages in person and remotely

Notify staff and faculty of relevant policy or procedural changes

Notify students of course cancellations/provide cancellation signage

Administrative Tasks

Prepare routine correspondence and bulk communications

Perform digital filing, copying, scanning, faxing, and mail sorting/distribution

Maintain office supply inventory

Oversee copier machines/service contracts/routine maintenance

Process swipe access requests/ensure all faculty have access to 220

Schedule appointments, manage calendars as requested

Complete room reservations and facilities maintenance requests

Compile and prepare basic data, charts, and reports for presentations as directed

Provide general assistance for execution of events

Execute special projects to support college needs

Program-Specific Tasks

Collect and maintain records of course syllabi and faculty office hours

Process music jury sheets

Assign and track music lockers

Support faculty search process

Assist with travel arrangements for invited guests

Other duties as assigned

Required Qualifications

High school education or equivalent

2 or more years of office administrative support experience

Experience using office equipment, technology and software

Must have successful customer service experience

Proficiency in Google Suite and Microsoft Office Suite

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

Generous time off

A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.

Many choices for comprehensive health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.

UM-Flint offers tuit

:::

University of Michigan Flint

Latest Jobs

Administrative Assistant Intermediate (Hybrid)