Provides overall support to the Academic Field-Work Coordinator (AFWC), Academic Capstone Coordinator (ACC), and Program Director in the University of Michigan-Flint's Occupational Therapy academic program.

This position reports administratively to the department Office Manager, but will functionally report to the Coordinators and Program Director.

This is a full-time 40 hour per week (100% effort) position.

The hourly salary range is $18.17 to $22.69.

Responsibilities*

Admissions Support - 60% effort

Review applicant transcripts and supporting materials to determine admissions eligibility and maintain accurate records in OTCAS.

Coordinate prospective-student interviews and communicate timely admissions updates to applicants and admitted students.

Respond professionally to inquiries from prospective students and families, providing high-quality customer service throughout the admissions process.

Complete annual OTCAS configuration, system updates, and ongoing database maintenance.

Support student recruitment, marketing, and outreach initiatives.

Collaborate with faculty and staff to ensure an efficient and seamless admissions process.

Capstone and Fieldwork Support - 40% effort

Provide administrative support to the Academic Fieldwork Coordinator, Academic Capstone Coordinator, Program Director, and Clinical Education Team, including correspondence, meeting coordination, minutes, events, and staff backup.

Provide administrative support for fieldwork and capstone placements by tracking site availability, supporting student assignments, maintaining Exxat records, and communicating with students, faculty, and clinical partners.

Monitor student eligibility and compliance with clinical education and health requirements; maintain and distribute related handbooks, policies, and orientation materials.

Provide administrative support for clinical site visits; affiliation agreements; evaluation access and data collection; and other required documentation.

Serve as an informational resource regarding clinical education procedures and university policies.

Support accreditation, annual, and internal reporting, and maintain program communications across websites, newsletters, eNews, and promotional materials.

Required Qualifications*

High School diploma or equivalent

Four or more years of administrative support experience

Experience with programs such as Microsoft Office, Google Suite, Zoom

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

Generous time off

A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.

Many choices for comprehensive health insurance

Life insurance

Long-term disability coverage

Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage.

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at:

https://www.umflint.edu/h

University of Michigan Flint

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