Executive Assistant to State and Federal Policy

HANYS - Healthcare Association of New York State • Rensselaer, NY • 22h ago

TitleExecutive Assistant to State and Federal Policy EOE StatementAs an Equal Opportunity / Affirmative Action Employer, It is the Healthcare Association of New York State ("HANYS")'s policy to not discriminate against any employee or applicant for employment because of their race, color, religion, sex, or national origin or because they are an individual with a disability or disabled veteran, Armed Forces service medal veteran, recently separated veteran, or active duty wartime or campaign badge veteran, hereinafter referred collectively as "protected veterans," or any other characteristics protected under applicable law. It is also HANYS' policy to take affirmative action to employ and to advance in employment, all persons regardless of their status as individuals with disabilities or protected veterans, and to base all employment decisions only on valid jobrequirements. This policy shall apply to all employment actions, including but not limited to recruitment,hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, or other forms ofcompensation and selection for training, including apprenticeship, at all levels of employment. PositionExecutive Assistant to State and Federal Policy DivisionHealthcare Association of New York State DescriptionThe Healthcare Association of New York State (HANYS) is seeking an Executive Assistant to join our State and Federal Policy divisions. Reporting to the Senior Vice President, State Policy and the Senior Vice President, Federal Policy providing secretarial and administrative support to them, this position will also support the divisions of State and Federal Government Affairs. Responsibilities include but are not limited to calendar management, coordination of meeting logistics, support with finalizing and disseminating written materials, maintaining advocacy resources and providing telephone support for the divisionsThis is a hybrid position based in Rensselaer, NY with applicants expected to work at least 2 days per week at our office. The expected hourly rate for this position is between $32.30/hr. and $34.87/hr. Payrate offered will be based on the successful candidate's relevant experience, knowledge, skills, and abilities and in consideration of internal equity.Principals only.Key responsibilities include but are not limited to: Provides high-level secretarial and administrative support to the Senior Vice President for State Policy, the Senior Vice President for Federal Policy, and the Divisions of State Governmental Affairs and Federal Relations including correspondence, calendar management, meeting notices and minutes, and coordination of internal and external communications and related documents. Assists with special projects, as assigned. Responsible for the efficient and effective management of requests from HANYS members and offices of federal and state elected officials, as needed, and internal needs communicated in-person, via phone, or electronically. Ensures that all inquiries are handled professionally, promptly and courteously and communicates precise and accurate information, whether communicated verbally or in writing. Manages travel arrangements, including hotel and transportation arrangements, creating/maintaining itineraries, and management of related expense reports. Coordinates logistics for meetings and conference calls, including virtual and group meetings. Prepare and distribute related documents and coordinate all related communications. Maintain complete and accurate files of all meeting materials. Coordinates routine office processes (e.g., check requests, expense reports), and monitors and orders departmental office supplies. Assists with maintenance of advocacy tools and resources. * Provides backup support as needed to meet organizational needs. Work collaboratively with other Executive Assistants to ensure that needs are met with a high level of productivity and qualit

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