The Administrative Coordinator works as part of a fast-paced recruiting organization, partnering closely with other coordinators to manage end-to-end recruiting activities and build strong internal relationships. This role serves as an organizational subject matter expert for operational processes, supports interview and hiring programs across multiple business units and regions, and ensures a seamless experience for candidates and stakeholders. It is an excellent opportunity for someone who wants to broaden their experience and grow within a top recruiting environment.
Responsibilities
Manage operational workflows and service requests through ticketing systems, ensuring timely resolution within established service level agreements and maintaining high quality standards and data accuracy.
Coordinate end-to-end program logistics for interviewing and hiring programs, including scheduling, stakeholder communication, and documentation across multiple business units and geographic regions.
Schedule interviews and meetings, manage calendars, and provide administrative support to recruiting teams and hiring stakeholders.
Create and maintain reporting mechanisms such as operational dashboards, monthly business review inputs, and status updates that give leadership clear visibility into program health and key metrics.
Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures.
Serve as the primary operational contact for assigned programs, providing guidance on processes and systems while coordinating between program managers, business partners, and cross-functional teams.
Conduct quality assurance activities including audits, data validation, and compliance checks to ensure operational excellence and adherence to established standards.
Maintain accurate records and data within recruiting systems and tools, ensuring information is up to date and reliable for reporting and decision-making.
Collaborate effectively with internal and external clients and candidates, demonstrating strong communication skills and the ability to shift priorities quickly as business needs change.
Essential Skills
Proven experience in recruiting coordination, project coordination, administration, logistics, HR, or an equivalent operational support role.
Strong project coordination skills, including the ability to manage multiple tasks, timelines, and stakeholders in a fast-paced environment.
Proficiency with basic web-based tools and products such as Outlook, Excel, Word, and SharePoint.
Solid Microsoft Excel skills, including data entry, organization, and basic reporting.
Experience scheduling interviews and meetings and providing administrative support to teams.
Ability to manage operational workflows through ticketing or tracking systems while meeting service level agreements.
Excellent communication skills, with the ability to build relationships and collaborate with diverse stakeholders.
Strong attention to detail and a commitment to maintaining data accuracy and quality.
Ability to quickly shift gears, adapt to changing priorities, and work effectively in a dynamic environment.
Additional Skills & Qualifications
Degree or diploma in Human Resources or a related field is preferred.
Experience working in a fast-paced, quickly changing, or international environment.
Experience with technical tracking systems or software such as applicant tracking systems (ATS).
Knowledge of operational dashboards, reporting practices, and business review processes.
Experience implementing process improvements, automation, or standardized procedures in an operational setting.
Familiarity with quality assurance practices such as audits, data validation, and compliance checks.
Work Environment
This position is 100% onsite in Arlington, VA. The role is based in a fast-paced recruiting environment that relies heavily on digital tools such as Outlook, Excel, Word, SharePoint, ticketing systems, and applicant tracking systems. You will collaborate closely with program managers, business partners, and cross-functional teams, working within structured workflows and service level agreements. The environment is dynamic and may involve shifting priorities and supporting multiple programs across different business units and regions. Standard professional office attire is expected.
Job Type & Location
This is a Contract position based out of Arlington, VA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Arlington,VA.
Application Deadline
This position is anticipated to close on Jul 22, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
