Project Administrative Assistant

RUMMEL, KLEPPER & KAHL, LLP • Philadelphia, PA • 1h ago

RK&K is seeking a dynamic and motivated Project Assistant to work from our Philadelphia, PAoffice. In this role, you will support our Transportation Team leaders with various contract administration and management tasks for multiple clients and on-call contracts. As needed, the individual may also support the team with limited communications and administrative needs. If you desire to work with a people-oriented team of managers and engineers, then come join our team of transportation professionals!

Essential Functions

Support our Project Management team with essential project support activities, including:

Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.

Monitor the process for invoice production (by others) and track invoices through RK&K development and client review, approval, and payment

Collect and review subcontractor invoices for inclusion in RK&K invoices (by others)

Enter new projects and tasks into accounting system as required by the Project Manager

Enter and update budgets for new and existing projects and tasks in Accounting System

Collect Support Project Managers with contract documentation including client and subcontracts

Support Client Program Management Activities

Support client with issue tracking, management support, and documentation retention

Organize special events for staff and coordinate professional society needs

Perform administration functions for our Philadelphia office as needed

Required Education and Experience

A minimum of three (3) years experience in Contract support and administrative assistance

Experience with document management related to legal contracts, etc.

Strong computer skills with an emphasis on Excel, Word and Outlook

Strong verbal and written communication skills

Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others

Required Education and Experience

A minimum of three (3) years experience in Contract support and administrative assistance

Experience with document management related to legal contracts, etc.

Strong computer skills with an emphasis on Excel, Word and Outlook

Strong verbal and written communication skills

Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others

Preferred Skills and Experience

Deltek Vantagepoint experience

Basic understanding of legal contracts and accounting principles

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

Paid time off

Tuition reimbursement

Health, dental, vision, life, and disability insurances

Matching 401(k) plan

Paid Holidays

Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

Design your career at RK&K, Apply Today!

RK&K IS AN EQUAL OPPORTUNITY EMPLOYER - RK&K ensures non-discrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities, you may contact Human Resources at 410-728-2900. Persons with hearing-and speech-impairments can contact RK&K by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD or use the website www.varelay.org. If you need more information on special assistance regarding limited English proficiency, contact your RK&K office receptionist and they will be able to direct you to: 1) an individual with our company that speaks your language; 2) an outside service that can assist you in communicating with RK&K; or 3) you may also contact Human Resources at: 410-728-2900

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