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Office Coordinator

CCBCC INC • Willoughby, OH • 2h ago

Requisition ID: 256837

Locations: Willoughby

Pay Range: $20 - $24 Hourly, depending on experience

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Career Growth: Clear pathways to advance and develop your career

Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan

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Professional Development: Dedicated training + personalized mentorship

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Job Overview

The Office Coordinator provides reception and clerical support for a distribution center or business office to maintain efficient communications between public callers, vendors, employees, and candidates seeking employment. This position coordinates field office operations to ensure organizational effectiveness and efficiency. The Office Coordinator is accountable for a variety of duties that support various functions ranging from Human Resources, Finance, Security, and Procurement.

Duties & Responsibilities

Coordinates pre-employment physical testing (where applicable) and processes pre-employment background checks and drug screens. Creates new ID Badges and sets up access to building and logs the information into the facility security system. Coordinates with other Administrative staff in scheduling ID Badge pictures. Ensures completion of hiring-related documentation, assisting teammates with completion of new hire documentation and related system entries. Inspires the teammate onboarding experience including benefit and company services introduction

Provides teammate services including but not limited to work and time off scheduling, management of the timekeeping system, ensuring facility and badge access, and issues are resolved. The focal point for a broad spectrum of employee (and spouse) questions for problem resolution and often serves as a liaison to department leaders on a wide array of employee relations issues. Verifies and completes weekly payroll, submit some variable compensation requests and over/shorts, and researches other pay-related matters. Facilitates teammate master data changes to ensure that information is accurate, and employees are paid appropriately

Procures location supplies which often include but are not limited to office, janitorial, Point of Sale materials, customer promotions, first aid replenishment, break room, and work-related equipment/handling supplies. Codes and submits invoices for payment. Procures temporary labor as required

Coordinates meetings and events for internal and external groups (scheduling, catering, room setup, etc.)

Facilitates and/or schedules facility or system repair requests as required. Maintains the site security system which includes ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and related system documentation is current. Maintains a security access log which often includes maintaining alarm codes, key issuance, safe access, and specific access privileges

Researches and provide analysis on P/L queries, other financial variances, and status of invoice payments

Maintains OSHA and other safety-related documentation and logs

Ensures teammates are set up in the company E-learning management solutions while ensuring other special compliance documenta

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