Back to Jobs search

Administrative Assistant (Part Time)

City of Carlsbad • Carlsbad, CA • 18h ago

Print (https://www.governmentjobs.com/careers/carlsbad/jobs/newprint/5392259)

Apply

Administrative Assistant (Part Time)

Salary

$26.00 Hourly

Location

Carlsbad, CA

Job Type

Part-Time Hourly

Job Number

07126

Department

Library & Cultural Arts

Opening Date

07/02/2026

Closing Date

7/14/2026 11:59 PM Pacific

Description

Benefits

Questions

The Position

The City of Carlsbad, Library & Cultural Arts Department is hiring a part-time, hourly, administrative assistant to provide support with the development, processing, and tracking of contracts and agreements and related financial documentation.

Part-time positions in the Library & Cultural Arts department are not to exceed 980 hours per fiscal year. Scheduled work hours for the position are generally weekday office hours and could include some weekend or evening hours as needed, for a total number of hours not to exceed 19 hours per week.

The ideal candidate is able to receive, internalize and grow from feedback, understand confidentiality, assume positive intent and react to stressful situations in a professional manner.

You Belong in Carlsbad

The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

We encourage you to fill out a Job Interest Card (https://www.governmentjobs.com/careers/carlsbad/jobInterestCards/categories) to be notified of new positions in your area of interest as soon as they post.

Key Responsibilities

Assist in the development, processing, and tracking of agreements/contracts, invoices and related documents

Assist in monitoring financial transactions including accounts payable, purchase orders and cash reconciliation

Record keeping including filing, spreadsheets and data entry

Answer phones, meet and communicate with the staff and public

Qualifications

The requirements listed below are representative of the knowledge, skills and/or abilities required for the position:

Must have completed some college coursework

Minimum of 3 years of clerical experience

Must have experience with contractual agreements and familiarity with legal document formats and language

Must have had experience working with the public

Proficient in Microsoft Office (including Word, Excel, Outlook and Access)

Possess high level of attention to detail

Excellent written/verbal communications skills (oral and written fluency in English and Spanish is desirable)

Work cooperatively in a shared space

Be well organized and able to manage multiple tasks in a fast-paced environment

Be dependable, flexible and patient

Have excellent problem solving and decision-making skills

Demonstrate initiative and follow-through

Experience & Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would qualify. For the part-time Administrative Assistant position, a typical way to acquire the skills and abilities would include at least three years of experience participating in the preparation of contracts, agreements, reports, filing, and public interaction and completion of some college coursework.

Physical Requirements: While performing the duties of this class, an employee is regularly required to sit, walk and stand. While performing the duties, employees of this class are regularly required to use written and oral communication skills; observe and interpret people and situations; learn and apply new information or skills; and interact with staff and others encountered in the course of work. Physical requirements include safely handling up to 40 pounds; for example, setting up and breaking down tables and chairs for an event.

APPLE Savings Plan

Employee Assistance Program: EAP (https://cityweb.carlsbadca.gov/civicax/filebank/blobdload.aspx?BlobID=24027)

40 hours of sick leave per fiscal year (July 1- June 30)

Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).

Initial in the box below that you acknowledge "see application" and "see resume" are not valid responses to the questions below.

Please tell us why you are interested in this position.

How many years' experience do you have with contractual agreements and legal documents?

None

Less than 1 year

1 or more years of experience

Please describe a project that required you to work with the development, routing and execution of contractual agreements. Describe the process and your role.

Please share your experience in monitoring financial processes such as invoices and check requests.

Describe your proficiency with common computer programs such as Microsoft Word, Excel, Outlook and Teams.

Required Question

Employer

Carlsbad, City of (CA)

Apply

Please verify your email address Verify Email

Similar Jobs

Account Manager

ThermoFisher Scientific • Carlsbad, CA • 13h ago

Management & Administrative

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our coll...

13h ago

Go to Apply

Logistics Coordinator

Robert Half • Carlsbad, CA • 14h ago

Management & Administrative

Description Join a company that's passionate about helping people live healthier lives. A rapidly growing health and wellness company is looking for a Logistics Coordinator to oversee inventory movement, coordinate shipm...

14h ago

Go to Apply

Customer Service Representative

Robert Half • Cardiff-By-The-Sea, CA • 1d ago

Management & Administrative

Description We're partnering with a growing consumer products company that's expanding its Customer Experience team. As a Customer Service Representative, you'll become a trusted resource for customers by providing timel...

1d ago

Go to Apply

Office Services Associate

Robert Half • Del Mar, CA • 1d ago

Management & Administrative

Description We are looking for an Office Services Associate to oversee daily workplace support in a quiet satellite office in California. This Long-term Contract position is ideal for someone who can work independently,...

1d ago

Go to Apply

Channel Sales Manager, Nexa

WATTS • Escondido, CA • 2d ago

Management & Administrative

We're Watts. Together, we're reimagining the future of water. We feel proud every day about what we do. We're all part of the same crucial mission, no matter what function we support -- it's to provide safe, clean water...

2d ago

Go to Apply

Architectural Project Manager (Institutional)

Actalent • Carlsbad, CA • 2d ago

Management & Administrative

Architectural Project Manager (Education / Healthcare Projects) Riverside | Carlsbad | Sacramento | Onsite Own Projects from Concept to Completion This is a true ownership role-you'll lead projects end-to-end while manag...

2d ago

Go to Apply

Account Manager

BrightView • Carlsbad, CA • 3d ago

Management & Administrative

Description The Best Teams are Created and Maintained Here. Job Summary The Account Manager serves as the primary point of contact for a portfolio of landscape maintenance clients, building long-term relationships that p...

3d ago

Go to Apply

Service Sales Account Manager

Adecco US, Inc. • Carlsbad, CA • 4d ago

Management & Administrative

Adecco is currently assisting a local Customer in their search for a Service Sales Account Manager positions in Carlsbad, CA This is a great opportunity to further your existing skills as a Service Sales Account Manager,...

4d ago

Go to Apply

Senior Trust Officer

U.S. Bank • La Jolla, CA • 4d ago

Management & Administrative

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it tak...

4d ago

Go to Apply

Administrative Coordinator

Robert Half • La Jolla, CA • 6d ago

Management & Administrative

Description Our client, a well-established insurance firm, is seeking a highly organized and detail-oriented Administrative Coordinator to join their team on a contract-to-hire basis. This is an excellent opportunity for...

6d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)