Administrative Assistant (Part Time)

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Administrative Assistant (Part Time)

Salary

$21.00 - $25.00 Hourly

Location

Carlsbad, CA

Job Type

Part-Time Hourly

Job Number

6004-2026

Department

City Clerk's Office

Opening Date

02/13/2026

Description

Benefits

Questions

The Position

This recruitment will remain open until filled.

The Community

The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well planned neighborhoods, excellent schools, and a charming village atmosphere to create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.

Position Overview

The City Clerk's Office is looking for a long-term candidate that appreciates the flexibility of part-time work. Responsibilities include a wide range of administrative duties with a heavy focus on records management and special legislative projects. Flexibility and adaptability is key in this fast-paced and dynamic work environment. Office atmosphere is business casual.

Position logistics:

Works approximately 20 hours per week (no more than 980 hours in a fiscal year July 1 - June 30)

Desired schedule: Monday through Friday (some flexibility available based on department needs)

Some flexibility required for occasional scheduling needs

Flexibility offered for personal time off needs

You Belong in Carlsbad

The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

Key Responsibilities

Format and proofread documents

Track expenses and activities using spreadsheets or other data management tools

Provide meeting and event support

Organize and maintain documents and files

Perform data entry and validate data

Run reports from established data sources

Order office supplies

Distribute mail

Perform miscellaneous tasks as needed

This is an entry-level position. As the employee becomes more familiar with the organization and comfortable in the position, higher-level responsibilities and projects may be added to the workload, as needed/desired.

Qualifications

Knowledge of:

Intermediate skills in Microsoft Office applications: Outlook, Word, Excel, and Teams required

Intermediate skills in Adobe Acrobat

Proofreading and editing techniques

Best practices in filing and records management

Professional communication techniques, both oral and in writing

Ability to:

Apply strong attention to detail in following established procedures

Organize information on behalf of others

Demonstrate excellent internal customer service skills and work effectively with staff at various levels of the organization

Understand and carry out oral and written directions, and ask clarifying questions when needed

Work independently and act as a self-starter while being a strong team contributor

Collaborate with others to solve problems and implement solutions

Apply good judgement when limited information is available

Be comfortable in an office environment structure

Use modern office equipment

Experience & Education

A high school diploma or G.E.D.

At least one year of office experience performing a variety of administrative duties required.

An associates degree or courses and training in areas related to the functions of the department such as specialized business courses, computer software for word processing, spreadsheet or database management, and customer service preferred.

Experience with Laserfiche preferred.

APPLE Savings Plan

Employee Assistance Program: EAP (https://cityweb.carlsbadca.gov/civicax/filebank/blobdload.aspx?BlobID=24027)

40 hours of sick leave per fiscal year (July 1- June 30)

Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).

This position is 20 hours per week and business hours are Monday - Friday, 8 a.m. to 5 p.m. With this information, what would be your ideal schedule?

Do you have the flexibility to occasionally work outside the agreed-upon schedule (i.e. special events, emergency incidents, office coverage, etc.)?

Yes

How many years of office experience do you have performing a variety of administrative duties?

Less than 1 year

1-2 years

3-4 years

5+ years

Describe your experience dealing directly with members of the public?

Please rate your knowledge and experience in Laserfiche.

None

Beginner

Intermediate

Advanced

Expert

Please rate your knowledge and experience (None, Beginner, Intermediate, Advanced, Expert) with Microsoft Suite: Outlook, Word, Excel, Teams, PowerPoint, etc. Provide a specific rating for each application.

Please rate your knowledge and experience in writing minutes.

None

Beginner

Intermediate

Advanced

Expert

Please describe your knowledge and experience with records management.

What are your short and long-term goals for employment?

Required Question

Employer

Carlsbad, City of (CA)

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