Administrative Assistant (Part Time) - Parks and Recreation

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Administrative Assistant (Part Time) - Parks and Recreation

Salary

$18.18 - $26.50 Hourly

Location

Carlsbad, CA

Job Type

Part-Time Hourly

Job Number

05012026

Department

Parks & Recreation

Opening Date

05/01/2026

Closing Date

5/15/2026 5:00 PM Pacific

Max Number of Applicants

100

Description

Benefits

Questions

The Position

Carlsbad - The Community

The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well planned neighborhoods, excellent schools, and a charming village atmosphere to create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. The city sets the standard for high-quality local government services and is home to corporate headquarters in technology, life sciences and action sports, supported by a thriving tourism market and nearly 40 percent preserved open space. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.

You belong in Carlsbad: The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

The Department: The Parks & Recreation Department of the Community Services Branch provides leadership, planning and administrative services to help develop and sustain quality parks and recreation programs. The department offers a wide range of programs and services for youth and adult sports, instructional classes, camps, aquatics, preschool, teens, seniors and special events. The department operates and maintains four community centers, a senior center, two aquatic centers, two historic sites, 13 community parks/school fields, two dog parks, two skate parks, 28 special use areas/neighborhood parks, 12 facility landscapes, 10 beach accesses, 43 miles of trails, 715 acres of habitat preserves and natural open space, all city-wide street trees, 71 acres of future parkland, all city street trees, 68 acres of street median planters and 9 acres of street parkways. The department is a leading provider of world-class projects, programs, events that strengthen and build community connectivity and has a robust Capital Improvement Program, which includes projects for parks' retrofits, infills and new developments.

The Position:

The Administrative Assistant provides essential administrative and operational support to the Parks & Recreation Department. This position assists with contract-related processes, supports daily office operations and helps ensure accurate and well-organized departmental documentation. The role also serves as a point of contact for public inquiries by directing questions and sharing basic information. In addition, the Administrative Assistant supports internal staff through data entry, recordkeeping and other routine administrative functions that contribute to efficient, high-quality service delivery.

The ideal candidate is dependable, detail oriented and able to prioritize multiple tasks while following established procedures.

The typical schedule is Monday through Friday, 8 a.m. to noon.

Key Responsibilities

Communicate clearly and professionally with staff, contractors, and members of the public.

Assist with utility billing tasks, including organizing account information for proper coding.

Maintain accurate and organized contract and insurance documentation, including assisting with related tracking and coordination tasks.

Assist with general department email inquiries by providing basic information and routing messages to the appropriate staff.

Maintain organized electronic filing systems to support department operations.

Support responses to public records requests by gathering and organizing required information.

Provide courier-related support during absences, including assisting with department pickups, deliveries, and deposit-related tasks.

Perform other administrative support duties as assigned.

Qualifications

Knowledge of:

Microsoft Word, Excel, Outlook and Adobe Acrobat Pro. Experience with Microsoft Teams is a plus.

Professional communication techniques, both oral and written.

Document organization and electronic file management systems.

Basic understanding of contracts and agreements (preferred but not required).

Ability to:

Understand the administrative support role in facilitating the work of paraprofessional and technical staff.

Follow prescribed processes and procedures with minimal direction or supervision.

Proofread accurately under tight timelines.

Work successfully both independently and as part of a team.

Demonstrate excellent customer service skills.

Communicate professionally and effectively with staff at various levels of the organization and with external partners, both orally and in writing.

Use modern office equipment and software effectively.

Experience & Education

Experience: Any combination equivalent to experience that could likely provide the required knowledge and abilities would qualify.

Education: Must have high school diploma or G.E.D.

APPLE Savings Plan

Employee Assistance Program: EAP (https://cityweb.carlsbadca.gov/civicax/filebank/blobdload.aspx?BlobID=24027)

40 hours of sick leave per fiscal year (July 1- June 30)

Eligible to use after the first 90 days of work

Part time positions do not have benefits, and cannot exceed 980 hours in a fiscal year (July 1- June 30).

This position is 20 hours per week and business hours are Monday - Friday, 8 a.m. to 5 p.m. With this information, what would be your ideal schedule?

Do you have experience providing administrative support such as routing public inquiries, maintaining electronic files, or assisting with document tracking?

Yes

If you answered "Yes" to Question #2, please describe. If you answered "No", indicate "n/a".

Please rate your knowledge and experience in Microsoft Outlook.

None

Beginner

Intermediate

Advanced

Expert

Please rate your knowledge and experience in Microsoft Word.

None

Beginner

Intermediate

Advanced

Expert

Please rate your knowledge and experience in Microsoft Excel.

None

Beginner

Intermediate

Advanced

Expert

Please rate your knowledge and experience in Microsoft Teams.

None

Beginner

Intermediate

Advanced

Expert

What are your short and long-term goals for employment?

Where did you find out about this position? (Please select all that apply)

Facebook

Instagram

Indeed

Job/Career Fair

Google Search

Industry Specific Website OR other source (Please specify which website in the next question)

If you indicated "Industry Specific or Other" in the question above, please specify below.

Required Question

Employer

Carlsbad, City of (CA)

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Administrative Assistant (Part Time) - Parks and Recreation