Administrative Assistant

Fairmount Technologies • Derby, KS • 1d ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13602586

Utilize your organizational skills and make a real impact with our growing team.

Benefits: Flexible Hours, Profit Sharing, PTO, ETO, Paid Holidays, Health, Dental & Vision Insurance

Salary: \$40,000 - \$50,000+ per year based on experience

Location: Derby, KS

Job Type: Full time

Start Date: Immediate

Fairmount Technologies (FT) is a growing advanced manufacturing company developing tooling-free CNC systems that dramatically reduce cost and lead time for aerospace and defense manufacturers. Our machines are already in production, running on real factory floors, and demand is accelerating.

?? Recent milestone: FT was selected for a U.S. Department of Defense APFIT award, supporting deployment of our systems across multiple Air Force maintenance depots. This marks a major step as we scale production and expand our engineering team.

Were seeking a highly detail-oriented and organized Administrative Assistant to support daily administrative operations and assist with Quality Management System (QMS) or other system upkeep and record keeping. This role requires strong communication skills, exceptional follow-through, and the ability to manage multiple tasks with accuracy and efficiency.

The ideal candidate is proactive, dependable, and comfortable working in a structured environment where precision and documentation accuracy are critical.

What Youll Be Working On

Youll contribute across a wide variety of administrative tasks including:

Administrative Support

Manage inbound and outbound phone calls professionally and

efficiently

Draft, respond to, and organize emails and correspondence

Schedule meetings, maintain calendars, and coordinate appointments

Track tasks, deadlines, and ensure timely follow-up

Prepare, format, and distribute internal and external communications

Reporting & Documentation

Prepare recurring and ad hoc reports with a high degree of accuracy

Maintain organized digital and physical filing systems

Enter and verify data in spreadsheets, databases, and company

systems

Compile operational metrics and assist in report generation

Ensure documentation is complete, accurate, and properly archived

Purchasing & Vendor Coordination

Process purchase orders and track order status

Communicate with vendors regarding pricing, delivery, and

documentation

Maintain purchasing records and reconcile invoices as needed

Monitor supply levels and coordinate reorders

Quality Management System (QMS) Support

Assist in maintaining quality records and controlled documents

Support document revisions, distribution, and version control

Track training records, certifications, and compliance documentation

Help prepare documentation for audits and inspections

Ensure proper record retention and filing in accordance with company

procedures

This position operates in a professional office setting and requires frequent use of standard office equipment and software systems.

What We Offer

Competitive salary based on experience and scope of role (Typical

range: \$35,000\$50,000)

Flexible working hours

Profit sharing, so you benefit directly from the companys success

Opportunity to earn phantom equity, allowing you to share in the

value you help create (phantom equity provides real economic upside without the complexity or tax burden of traditional equity ownership)

Direct access to leadership and administrative management

A chance to grow with the company as manufacturing scales

This Role Might Be Right for You If

You are detail-oriented and accuracy-focused

You have strong follow-up and task management skills

Youre a self-motivated and proactive individual

Youre process-driven and structured in your efforts

Youre comfortable working with documentation and compliance

requirements

Your Qualifications Are

2+ years of administrative or office support experience preferred

Strong organizational skills with exceptional attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Excel, Word, Outlook)

Experience with document control or quality systems (ISO or similar)

is a plus

Ability to manage multiple priorities and meet deadlines

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