Administrative Assistant

Allied Universal • Conshohocken, PA • 3h ago

Company Overview:

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Allied Universal is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. The Specialist is responsible for travel administration, invoice preparation/reconciliation, procurement of goods and services, and general administration across multiple disciplines.

Make an immediate impact on compliance and cost control by validating T&E expenses against policy and helping steer spend to approved vendors and channels

Hands-on, in-office headquarters role in Conhocken, PA, with the opportunity to work remotly one day per week

Wage will not exceed $20/hour commensurate with experience

RESPONSIBILITIES:

Travel Administration

Add, update and remove employees from travel site

Ensure T&E compliance

Ensure T&E users are utilizing proper channels to procure goods

Validate meal and travel expenses fall within company policy

Preparation/Discrepancy Reconciliation

Prepare consolidated invoicing from multiple vendors for review and approval of Director and Vice President and subsequent payment by AP department

Procurement of Goods and Services

Input order requests

Review approved order requests and provide purchase orders to vendors

Update procurement database (shipping addresses, alert IT of new users and of changes to reporting structure)

Liaison with internal customers; provide assistance investigating order discrepancies

Maintain weekly/monthly data from vendors

General administrative support for Supervisor, Director and VP of Strategic Sourcing

Primary back up to Facilities Coordinator

QUALIFICATIONS:

High School Diploma

A minimum of one (1) year of relevant experience in a fast-paced environment

Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Proficient in Microsoft Office applications and able to effectively utilize all available office management technology

Professional, articulate, and able to use good independent judgment and discretion

Strong verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player

Ability to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude

BENEFITS:

Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance

Eight paid holidays annually, five sick days, and four personal days

Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

LI-26

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

Job ID: 2026-1622436

Location: United States-Pennsylvania-Conshohocken

Job Category: Accounting and Finance

Similar Jobs

Tolling Industry Management Consulting Manager

Accenture • Philadelphia, PA • 2h ago

Management & Administrative

Accenture is a leading global professional services company that helps the world's leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth an...

2h ago

Go to Apply

Marketing Manager

Delware Valley Floral Group • Sewell, NJ • 2h ago

Management & Administrative

Salary Range $95,000.00 - $125,000.00 Salary Position Type Full Time Job Shift Day Travel Percentage Negligible Category Marketing Description About Us: Founded in 1959, Delaware Valley Floral Group (DVFG) has grown from...

2h ago

Go to Apply

Armed Security Officer

Metro One Loss Prevention Services Group • Philadelphia, PA • 2h ago

Management & Administrative

Armed Security Officer Show All Jobs Apply Show Map Location 100 South Broad Street, Suite 2136, Philadelphia, PA, 19110, United States Base Pay $35.00 / Hour Contact information Name Samantha Beatty Email sbeatty@metroo...

2h ago

Go to Apply

Asset Protection Officer

Metro One Loss Prevention Services Group • Philadelphia, PA • 2h ago

Management & Administrative

Asset Protection Officer Show All Jobs Apply Show Map Location 100 South Broad Street, Suite 2136, Philadelphia, PA, 19110, United States Base Pay $25.00 - $28.00 / Hour Contact information Name Samantha Email sbeatty@me...

2h ago

Go to Apply

Assistant Director of Social Work Services

COUNTY OF BUCKS • Doylestown, PA • 2h ago

Management & Administrative

COUNTY OF BUCKS JOB TITLE: Assistant Director of Social Work Services JOB CODE: 684 DEPARTMENT: Neshaminy Manor / Social Works Services UNION: 00 FLSA STATUS: Exempt POSITION SUMMARY: Responsible for assisting in the pla...

2h ago

Go to Apply

26-155 Custodial Worker 1 - Custodial Services Department

West Chester University • West Chester, PA • 14h ago

Management & Administrative

Position Summary Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania Facilities Division invites applicants for the vacant position...

14h ago

Go to Apply

Customer Service Representative

Adecco US, Inc. • Oaks, PA • 18h ago

Management & Administrative

Adecco is assisting a local client recruiting for Customer Service Representative I / Site Services Associate opportunities in Freedom Valley Dr. Oaks, PA. This is an excellent opportunity to join a winning culture and p...

18h ago

Go to Apply

Senior National Account Manager

Indeed • Philadelphia, PA • 20h ago

Management & Administrative

Our Mission As the world's number 1 job site*, our mission is to help people get jobs. We strive to cultivate an inclusive and accessible workplace where all people feel comfortable being themselves. We're looking to gro...

20h ago

Go to Apply

Senior Sales Manager, Corporates, GPS

HSBC • Radnor, PA • 21h ago

Management & Administrative

Senior Sales Manager, Corporates, GPS Location: Radnor, PA, US, 19087 Brand: HSBC Area of Interest: Commercial Banking Closing Date: Hybrid Worker Date: 29 Jun 2026 Job description In compliance with applicable laws, HSB...

21h ago

Go to Apply

Custodial Operations Manager 2

Sodexo • West Chester, PA • 22h ago

Management & Administrative

Role Overview Sodexo is seeking a Custodial Operations Manager 2 to support housekeeping and custodial operations at West Chester University in Pennsylvania . This hands-on leader will ensure a safe, clean environment wh...

22h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)