COUNTY OF BUCKS

JOB TITLE: Administrative Assistant - Admin/JC Campus JOB CODE: 0310 DEPARTMENT: General Services UNION: 00 FLSA STATUS: Non-Exempt GRADE:

POSITION SUMMARY:

Assist General Services Division office in an operational support role through logistics, coordination of workflow and services for all County Facilities including scheduling, work orders, appointments, answering phones, reports, payroll, accounts payable, and other administrative and clerical tasks.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Pulls callouts from designated callout voicemail and notifies appropriate supervisors and office staff

Reads and routes incoming mail

Answers phones, including main extension 3950, and gives information to callers or routes calls to appropriate destinations.

Monitors ServiceNow workorder system and assigns workorders for department

Processes payroll for Doylestown Campus including making, distributing and collecting timecards

Records Time Off Requests for Doylestown Campus and scans and maintains records in OnBase

Tracks points for Doylestown Campus

Updates overtime for Engineers, Maintenance and Custodians

Tracks FMLA for Doylestown Campus

Posts weekly job requisitions for Administration Building and Justice Center

Processes orders for staff/custodians via credit card, blanket order and Lawson

Processes License Reimbursements and Shoe Allowances for Doylestown Campus

Processes accounts payables/invoices as assigned

Works independently and collaboratively with office and field staff providing support for projects and operations.

Prioritizes work by using sound judgment.

Other duties may be assigned.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or equivalent.

Ability to multi-task in a busy office environment.

Organized, accurate, and able to carry out directions to achieve the end goal.

Proficient in Microsoft Office 365 Software (Outlook, Excel, Word, PowerPoint) with a keyboard skill of 40 wpm.

COUNTY OF BUCKS

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Administrative Assistant - Admin/ JC Campus