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Procurement - Administrative Support Specialist

Washington Suburban Sanitary Commission (WSSC) • Laurel, MD • 1h ago

Position Information

Functional TitleProcurement - Administrative Support Specialist

Recruitment Category TypeStandard

Functional CategoryProcurement & Supplier Diversity

GradeTC.01

FLSA StatusNon-Exempt

Requisition Number26-0264

Number of Vacancies1

Job LevelNon-Management

Job CodeN/A

Job Description Summary

Organization NameProcurement

Reports toDivision Manager, Procurement - Operations & Administration

Full or Part TimeFull Time

If Part Time how many hours per week

Regular or TemporaryTemporary

Position End Date (if temporary)

Work Schedule

Monday - Friday

8:00 am - 5:00 pm

Position LocationLaurel

Position Summary Information

General Summary

This is a non-merit system temporary position. The temporary assignment will not exceed 12 months.

TheProcurement Administrative Support Specialistprovides administrative and operational support to the the Procurement Sr. Manager and supports staff responsible for the procurement card (P-Card) program, procurement training, vendor engagement, and procurement business analytics and reporting.

Essential Functions

Coordinate and maintain division records, files, and documentation related to procurement operations

Prepare correspondence, reports, presentations, and meeting materials

Schedule meetings, coordinate logistics, and track action items for division initiatives

Assist with document management, records retention, and procurement administrative processes

Provide administrative support for the P-Card program, including maintaining cardholder records and documentation

Assist with account creation and training for new cardholders and program participants

Support tracking and monitoring of P-Card program compliance documentation

Coordinate communication with cardholders and department representatives regarding program requirements

Assist with coordination and administration of procurement training programs and workshops

Maintain training schedules, attendance records, and training materials

Support communication efforts related to procurement policies, procedures, and system updates

Assist in preparing training resources, guides, and internal communications

Assist with compiling procurement data and preparing routine reports and dashboards

Support data tracking related to procurement activities, program performance, and operational metrics

Maintain spreadsheets and databases used for procurement reporting and analysis

Assist in identifying trends and preparing summary information for management review

Provide cross-functional administrative support to all sections within the Operations and Administration Division

Assist with vendor engagement activities, including coordinating communications, maintaining vendor information, and supporting outreach efforts related to procurement programs and initiatives

Respond to internal inquiries related to procurement administrative processes

Assist with special projects and initiatives as assigned by the Division Manager

Other Functions

Performs other related duties as assigned.

Work Environment And Physical Demands

Business casual office environment

Required Knowledge, Skills, And Abilities

Organizational and time management skills

Attention to detail and accuracy

Written and verbal communication

Customer service and internal stakeholder support

Data management and reporting support

Ability to work collaboratively across teams

Strong organizational and communication skills

Ability to manage multiple priorities and maintain attention to detail

Minimum Education, Experience Requirements

High School diploma or equivalent

4+ years of administrative assistant experience including proficiency in Microsoft Office Suite applications

Additional Requirements

Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter

Preferences

Experience supporting procurement, finance, or government administrative operations

Experience supporting procurement card (P-Card) programs or financial compliance processes

Experience with data tracking, reporting tools, or business analytics

Familiarity with procurement systems or enterprise resource planning ( ERP ) systems

SalaryCommensurate with education and experience

Posting Detail Information

EEO Statement

WSSC Water is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, marital status or any other characteristic protected by federal, state, or local law. We make employment decisions based on merit, qualifications, and business needs.

Reasonable Accommodations: WSSC Water provides reasonable accommodations to qualified individuals with disabilities and to individuals with sincerely held religious beliefs, practices, or observances, in accordance with applicable law. Applicants who require assistance or an accommodation during the application or hiring process should contact us atada@wsscwater.com

Close Date07/17/2026

Open Until FilledNo

Special Instructions to Applicants

Additional Information

All applicants selected will be subject to drug screening and a background check/verification.

Eligible applicants will be reviewed for consideration after 7/17/26.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have a High School diploma or equivalent?

Yes

No
Will you, now or in the future, require sponsorship for employment visa status?

Yes

No

Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

Yes

No

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter/Letter of Application

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