Administrative Officer 2
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Administrative Officer 2
Salary
$59,345.00 - $90,211.00 Annually
Location
Dauphin County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2026-52301-08640
Department
Emergency Management Agency
Division
EM Grnts Ad Div
Opening Date
06/25/2026
Closing Date
7/9/2026 11:59 PM Eastern
Job Code
08640
Position Number
00064312
Union
Non Union
Bargaining Unit
A3
Pay Group
ST07
Bureau / Division Code
00311520
Bureau / Division
EM Grants Administration Division
Worksite Address
1310 Elmerton Avenue
City
Harrisburg, Pennsylvania
Zip Code
17110
Contact Name
Luke Dugan
Contact Email
RA-EMHRRESOURCEACCOU@PA.GOV
Description
Benefits
Questions
THE POSITION
Are you ready to support programs that help communities recover and prepare for emergencies across Pennsylvania? Join the Pennsylvania Emergency Management Agency (PEMA) as an Administrative Officer 2 and strengthen critical disaster recovery and preparedness programs. This position plays a key role in helping communities access important state and federal resources. You will work with partners at many levels of government while supporting program operations. This is an ideal role for someone who enjoys detailed work that reinforces public safety - apply today!
DESCRIPTION OF WORK
This position helps manage state and federal disaster recovery and emergency preparedness grant programs. Through your work, you will support communities by ensuring that funding is used correctly and follows required guidelines. As an Administrative Officer 2, you will perform the following duties:
Grant Oversight: Review and evaluate applications, reimbursement requests, and program activities for compliance with federal and state rules
Policy Development: Create and update policies, procedures, and guidelines used to administer disaster recovery and emergency preparedness grants
Program Monitoring: Track subrecipient grant balances, prepare status reports, and ensure all reporting requirements are met
Training Support: Assist in creating and delivering training related to grant administration and program requirements
Agreement Management: Develop grant agreements, process approvals, and maintain accurate records throughout the grant cycle
Communication Tasks: Prepare correspondence, respond to inquiries, and maintain strong working relationships with federal, state, county, and local partners
Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00064312) .
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.
Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of the training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $59,345.00 (before taxes).
Free and secure on-site parking.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree;or
Any equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency Guidelines.
You must be able to perform essential job functions.
How to Apply:
Resumes, cover letters, and similar documents willnot be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers (https://www.pa.gov/agencies/hrmoa/resources/generative-ai-hiring-guidance) for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
Have you been employed by the Commonwealth of Pennsylvania as an Administrative Officer 1 for one full year or more?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
03
How many years of full-time experience do you possess in varied office management or staff work in a public or private organization, including experience in personnel management, budgeting, or procurement?
3 years or more
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
05
What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
Master's degree or higher
Bachelor's degree
Some coursework
None
06
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
07
WORK BEHAVIOR 1 - WRITTEN MATERIALS
Compiles information for financial, statistical, monthly, or other reports; manuals; letters; memoranda; training materials; policies; and procedures, in order to record information, respond to correspondence, or disseminate information. Creates documents for review, approval, and distribution to a variety of audiences.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience compiling information and preparing the following documents: financial, statistical, monthly, or other reports; manuals; training materials; policies; OR procedures. I was responsible for the entire document.
B. I have experience compiling information and preparing portions or sections of the following documents: financial, statistical, monthly, or other reports; manuals; training materials; policies; OR procedures. I was not responsible for the entire document.
C. I have experience preparing documents or written materials not listed in the above levels.
D. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
E. I have NO experience or coursework related to this work behavior.
08
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name of the employer where you gained this experience.
Your experience compiling information and preparing the following documents: financial, statistical, monthly, or other reports; manuals; training materials; policies; OR procedures.
Your experience preparing documents or written materials not related to the following documents: financial, statistical, monthly, or other reports; manuals; training materials; policies; OR procedures.
Your level of responsibility.
09
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
10
WORK BEHAVIOR 2 - RESEARCH AND DOCUMENTATION
Conducts research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. Researches files and coordinates information from other personnel or sources to prepare for special projects and reports as needed.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I was responsible for researching files and coordinating information from other personnel or sources to prepare for special projects and reports as needed. This experience was related to 3 or 4 of the following areas: human resources, purchasing, funding, and property management.
B. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I was responsible for researching files and coordinating information from other personnel or sources to prepare for special projects and reports as needed. This experience was related to any 1 or 2 of the following areas: human resources, purchasing, funding, or property management.
C. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I was responsible for researching files and coordinating information from other personnel or sources to prepare for special projects and reports as needed. This experience was not related to any of the following areas: human resources, purchasing, funding, or property management.
D. I have successfully completed college-level coursework related to research methods, statistics, research design and analysis, or data collection.
E. I have NO experience or coursework related to this work behavior.
11
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name of the employer where you gained this experience.
Your experience researching files and coordinating information from other personnel or sources to prepare for special projects and reports as needed. Be sure to include if the experience pertained to human resources, purchasing, funding, and/or property management.
Your level of responsibility.
12
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
13
WORK BEHAVIOR 3 - ANALYZING INFORMATION
Reviews and analyzes documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact on future actions. Communicates findings in order to make adjustments or corrections.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience analyzing documents to determine their accuracy or impact on future actions and communicating findings in order to make adjustments or corrections. This experience was related to 3 or 4 of the following areas: human resources, purchasing, funding, and property management.
B. I have experience analyzing documents to determine their accuracy or impact on future actions and communicating findings in order to make adjustments or corrections. This experience was related to any 1 or 2 of the following areas: human resources, purchasing, funding, and property management.
C. I have experience analyzing documents to determine their accuracy or impact on future actions and communicating findings in order to make adjustments or corrections. This experience was not related to any of the following areas: human resources, purchasing, funding, or property management.
D. I have successfully completed college-level coursework related to data analysis, statistics, logic, or research methods.
E. I have NO experience or coursework related to this work behavior.
14
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name of the employer where you gained this experience.
Your experience analyzing documents including records, transactions, reports, etc., to determine their accuracy or impact on future actions and communicating findings in order to make adjustments or corrections. Be sure to include if the experience pertained to human resources, purchasing, funding, and/or property management.
Your level of responsibility.
15
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
16
WORK BEHAVIOR 4 - TECHNICAL ASSISTANCE
Provides technical assistance and consultative services to human resource staff, management, or leadership to understand concerns and explain relevant information. Utilizes appropriate customer service skills when dealing with adversarial situations.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience interacting with human resource staff, management, or leadership, and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions and providing technical advice as necessary.
B. I have experience interacting with office staff or clients, and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions and providing technical advice as necessary.
C. I have successfully completed college-level coursework related to counseling, social work, human behavior, public speaking, psychology, sociology, human services, public relations, or education.
D. I have NO experience or coursework related to this work behavior.
17
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name of the employer where you gained this experience.
Your experience answering general questions.
Your experience providing technical advice.
Your level of responsibility.
18
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
19
WORK BEHAVIOR 5 - INTERPRET AND APPLY LAWS, REGULATIONS, POLICIES, AND PROCEDURES
Interprets and applies laws, regulations, policies, and procedures for staff and professional associations, government officials, and the public.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience interpreting and applying laws, regulations, policies, and procedures of an agency/organization. I explained this information to staff AND individuals outside the agency/organization such as professional associations, government officials, and the public.
B. I have experience interpreting and applying laws, regulations, policies, and procedures of an agency/organization. I explained this information to staff.
C. I have successfully completed college-level coursework related to public relations or government policy.
D. I have NO experience or coursework related to this work behavior.
20
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name of the employer where you gained this experience.
Your experience interpreting and applying laws, regulations, policies, and procedures of an agency/organization. Be sure to include if you explained this information to staff and/or individuals outside the agency/organization such as professional associations, government officials, and the public.
Your level of responsibility.
21
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
