Executive Personal Assistant

Beacon Hill Staffing Group, LLC • Cleveland, OH • 5h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a private family office, is seeking to hire a Temp-to-Perm Executive Personal Assistant to support a Director of Properties within a highly sophisticated family office environment based in Woodmere, New York. The role is based 5 days/week in-office but supports operations across multiple personal residences, estates, and assets.

The Director of Properties oversees an expansive portfolio including multiple residences, watercraft, vehicles, aircraft, and domestic staff. This individual has a background in architecture, interior design, and construction, and is seeking a highly organized, professional Executive/Personal Assistant with an eye for design and strong operational instincts.

This position will take full ownership of administrative and coordination responsibilities, acting as a true right-hand support.

Key Responsibilities:

Complex calendar management and scheduling across both business and personal commitments

Drafting and compiling proposals for principal approvals

Coordinating appointments, meetings, and travel logistics

Acting as liaison with a wide range of vendors, including household vendors, property vendors, and those supporting boats, aircraft, and vehicles

Managing ongoing communication and coordination with domestic staff and external partners

Supporting large-scale property and construction-related projects, requiring logistics coordination for transporting materials from the mainland U.S. to USVI

Assisting with planning and execution of events at various properties for both hospitality and corporate purposes

Supporting overall operational flow of multiple properties, ensuring seamless execution across all touchpoints

Additional Details:

Standard hours Monday-Friday, with occasional overtime

Travel required (~3 weeks/year), including international travel

Opportunity to visit properties to gain hands-on exposure

The ideal candidate is highly organized, proactive, resourceful, and thrives in a high-expectation, fast-paced environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, spec

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