Admin Assistant
Job Reference Number: 39616
Employment Type: Full-Time
Segment: Dining & Events
Brand: Constellation
Location: Philadelphia , Pennsylvania (US-PA)
The Role at a glance:
Elior North America is seeking a highly organized, polished, and proactive Administrative Assistant to support senior leadership within our Dining & Events segment. Based in our Philadelphia office, this full-time role is ideal for an experienced administrative professional who thrives in a fast-paced, hospitality-driven environment and enjoys being a trusted partner to executive leaders.
This position plays a key role in supporting executive operations, coordinating meetings and events, managing administrative processes, and assisting with marketing and operational initiatives. The ideal candidate is detail-oriented, adaptable, collaborative, and comfortable managing multiple priorities with professionalism and discretion.
What you'll be doing:
Executive & Operational Support
· Provide administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, expense support, and incoming communications
· Prepare and maintain presentations, reports, meeting materials, correspondence, and other business documents with a high level of accuracy and professionalism
· Support special projects, leadership initiatives, and operational priorities by tracking timelines, action items, and deliverables
· Help improve administrative workflows, organization, and documentation processes across the team
· Finance support for catering commissions reporting.
Meetings, Events & Office Coordination
· Coordinate internal meetings, trainings, and leadership sessions, including scheduling, room setup, technology coordination, catering, and logistics
· Support external meetings and events through venue coordination, vendor communication, travel planning, and hospitality support
· Serve as a key point of coordination for the Philadelphia office, helping maintain an organized, professional, and collaborative work environment
· Partner across departments to support team initiatives and day-to-day operational needs
Marketing & Communications Support
· Assist with the organization, updating, and distribution of marketing, operational, and communication materials
· Update pricing documents, presentations, promotional collateral, and templates using Canva, PowerPoint, Excel, and other business tools
· Maintain support of organized digital resource libraries and shared folders to ensure teams have access to accurate, up-to-date materials
· Support brand consistency and formatting standards across internal and external-facing documents, signage, and presentations
· Manage onsite inventory of business development and creative/marketing materials and deployment of material on demand.
What we're looking for:
Must-Haves
· High school diploma or equivalent required
· 2+ years of administrative experience, preferably supporting senior leaders or multiple stakeholders
· Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
· Exceptional organizational skills with the ability to manage multiple priorities
· Demonstrated ability to handle sensitive and confidential information with discretion
· Strong communication and interpersonal skills
Nice-to-Haves
· Associate's or Bachelor's degree
· Experience in hospitality, events, or multi-site operations environments
· Experience supporting executives or leadership teams in a corporate setting
· Exposure to project coordination or process improvement initiatives
· Familiarity with marketing, Canva, and updating templates for communications
Why Join Elior North America?
At Elior North America, we create dining experiences that bring people together. Our teams are passionate about hospitality, innovation, collaboration, and delivering exceptional service.
This role offers the opportunity to work closely with senior leadership, contribute to meaningful projects and events, and grow within a dynamic national hospitality organization where organization, initiative, and teamwork make a real impact.
Location:
Philadelphia, PA
Full-time | On-site / Hybrid
Compensation:
$25 an hour.
Our Benefits:
Medical (FT Employees)
Dental
Vision
Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
Discount Program
Commuter Benefits (Parking and Transit)
EAP
401k
Sick Time
Holiday Pay (9 paid holidays)
Tuition Reimbursement (FT Employees)
Paid Time Off
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About Constellation:
From retail spaces to office buildings, Constellation provides high-quality business dining and catering experiences all over the United States. Constellation takes pride in building every meal around its goal of fostering connections through food and hospitality.
About Elior North America:
Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.
At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you've gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.
Disclaimer: This job description can be revised by management as needed.
