Jr. Administrative Assistant

Robert Half • Santa Monica, CA • 1h ago

Description We are looking for a detail-oriented Jr. Administrative Assistant to support daily office operations in Santa Monica, California. This is a Contract position suited for someone who can keep schedules organized, coordinate travel, and provide dependable administrative support across a busy team. The ideal candidate is comfortable handling meeting logistics, maintaining documentation, and helping communication flow smoothly throughout the workday.

Responsibilities:

Manage calendars for team members by arranging meetings, updating schedules, and resolving timing conflicts

Provide day-to-day administrative support, including preparing materials, organizing information, and assisting with routine office tasks

Coordinate travel plans such as transportation, lodging, and itinerary details to support business needs

Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines

Schedule and support conference calls by confirming participants, distributing details, and helping meetings run efficiently

Track appointments, follow-ups, and key deadlines to help the team stay organized and on schedule Requirements - Experience supporting administrative activities in an office or business setting

Working knowledge of calendar coordination and meeting scheduling

Ability to arrange business travel and manage related logistics accurately

Familiarity with handling export and import documents or similar operational paperwork

Strong verbal and written communication skills for coordinating with internal and external contacts

Solid organizational skills with careful attention to detail and deadlines

Proficiency with standard office software and virtual meeting tools TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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