ASSISTANT ADMINISTRATIVE ANALYST I-II (NON-CAREER)

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ASSISTANT ADMINISTRATIVE ANALYST I-II (NON-CAREER)

Salary

$27.43 - $43.29 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Part-Time, Seasonal

Job Number

CD25-056

Department

Community Development - (UC)

Opening Date

06/04/2025

Closing Date

6/20/2025 11:59 PM Pacific

Description

Benefits

Questions

DESCRIPTION

This is an unclassified, non-career position. Non-career employees are allowed a maximum of 1600 work hours available over a 12-month period. Non-career employees are not typically eligible for health/dental/vison benefits; however, may be eligible for sick leave benefits.This is an at-will temporary, part-time position.

THE DEPARTMENT

The Department of Community Development delivers a wide variety of programs and services to help create and maintain more safe, sustainable, and livable neighborhoods. The department is comprised of five bureaus:Building and Safety,Code Enforcement,Housing and Neighborhood Services,Planning,andAdministrative and Financial Services.

Our staff of more than 200 works tirelessly to serve the community through an array of policies and programs, including land use and development, affordable housing, environment and historic preservation, neighborhood improvement, and construction standards and safety. We are dedicated to making a positive difference in our role to help transform Long Beach into a model urban community that honors its past and embraces the future.

THE POSITION

The Department of Community Development is seeking a part-time Assistant Administrative Analyst I-II -NCto support the Administrative Services Division in the Community Development Department. The division is responsible for all personnel functions in the Department ranging from payroll, recruitment and selection, leave administration, discipline, training and development, and more. The team is a highly supportive and collaborative team that each has focus areas but works together and cross train on the various aspects of personnel management. Under general supervision, the Assistant Administrative Analyst I-II - NC will perform a variety of administrative and analytical duties, including:

EXAMPLES OF DUTIES

Develop a recruitment resource to support the Department's staffing goals to reduce vacancies and improve retention.

Assist development of a methodology for analyzing personnel assignments across the Department's diverse program areas.

Compile an inventory of job classifications, including information on position duties, compensation, career paths, and industry benchmarks.

Research and document historical trends in vacancy and retention rates by classification.

Identify and evaluate challenges contributing to recruitment and retention difficulties, such as compensation, outreach, and industry labor shortages.

Calculate and analyze recruitment costs and timelines by classification; compare classified, unclassified, and management recruitments.

Make actionable recommendations to improve hiring outcomes and reduce vacancy rates.

Create and maintain a centralized database and recruitment reference guide for use by hiring managers.

Prepare written reports and presentations summarizing research findings, analyses, and recommendations.

Collaborate with Human Resources staff, hiring managers, and departmental leadership to gather information and validate findings.

Present research outcomes and strategic recommendations to leadership and executive team.

Other administrative duties as assigned.

REQUIREMENTS TO FILE

MINIMUM REQUIRMENTS TO FILE

Graduation from an accredited college or university with a bachelor's degree in Business Administration, Public Administration, or related field OR

Professional, technical and/or paraprofessional experience (equivalent to an Administrative Aide I-II with the City of Long Beach, or higher) that offers specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

*Required documents, such as transcripts, degrees, certificates, or licenses, must be uploaded to the online application in PDF format at the time of filing. Any documents submitted must contain either the applicant's name or other identifying characteristics on the document. Proof of education for academic degrees should indicate the @type of degree and date of degree conferral. Candidates who possess degrees or units from outside the United States must attach proof of educational equivalency at the time of filing.

THE IDEAL CANDIDATE

Highly organized multi-tasker.

Strong analytical skills.

Excellent written/oral communication skills.

Consistently exercises good judgment.

Self-motivated and results oriented.

Creative, strategic thinker.

Work collaboratively with others.

Ethical and integrity based

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on June 20th, 2025. To be considered, please submit an online application, including acover letter, resume, and proof of degree in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call(562) 570-6913.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) (https://www.longbeach.gov/hr/about-us/talent-acquisition/applicant-appeal-process/) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call(562) 570-6913 .

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

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INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

Yes

I understand that non-career positions are allowed a maximum of 1,600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. I also understand that non-career positions may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

Yes

MINIMUM REQUIREMENTSDo you possess a Bachelor's Degree from an accredited college or University?

Yes, I possess a degree from an accredited college or University.

No, I do not posses a degree but I can substitute with experience on a year-for-year basis.

No, I do not posses a degree and I cannot substitute with experience on a year-for-year basis.

DESIRABLE QUALIFICATIONSHave you ever worked/volunteers in a government/public agency? (mark N/A if not applicable)

Do you have experience reviewing applications and selecting top candidates? (mark N/A if not applicable)

Do you have experience collecting, analyzing, or summarizing data to make recommendations or inform decisions? (mark N/A if not applicable)

Give an example of a time when you made a data-driven recommendation to improve recruitment or retention. What was the outcome?

Describe a time when you had to explain a complex topic. How did you ensure your audience understood?

What tools or software have you used for organizing or analyzing information? Please provide an example.

ADDITIONAL INFORMATION:Do you have any relatives employed by the City of Long Beach?

Yes

If you have any relatives that work for the City of Long Beach, please indicate their name, department, position title and relationship.

REQUIRED ATTACHMENTS NOTICE:I understand that required documents, such as resumes, cover letters, degrees, transcripts, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristics on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.

Yes

CERTIFICATION STATEMENT:I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment.

To certify the above statement, please @type your full name below.

Required Question

Employer

City of Long Beach

Department

Community Development - (UC)

Address

411 W. Ocean Blvd., 3rd Fl

Long Beach, California, 90802

Phone

(562) 570-5290

Website

https://www.governmentjobs.com/careers/longbeach

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ASSISTANT ADMINISTRATIVE ANALYST I-II (NON-CAREER)