Development Team Admin. Asst.

Winn Companies • Boston, MA • 2d ago

WinnCompanies is seeking a highly organized and proactive Development
Team Administrative Assistant to join our corporate office in Boston,
MA. The ideal candidate for this role is a poised, highly organized
administrative professional with significant, hands-on experience
managing complex executive calendars and a minimum of 2?3 years working
in a corporate office environment. This position requires someone who
thrives in a polished, fast-paced professional setting, anticipates
needs before they arise, and communicates with clarity and confidence.
The right individual will bring a proactive mindset, exceptional
attention to detail, and the ability to support senior leaders with
discretion, accuracy, and professionalism. This role provides
administrative support to the President of Development and select senior
members of the Development team, with calendar management as a core
responsibility. Key tasks include scheduling, expense handling,
coordinating supplies, and assisting with special projects. Reporting to
the President and Administration Manager, the ideal candidate will be a
strong multitasker with excellent communication skills and a
comprehensive understanding of Microsoft Suite, including Outlook email
and calendar, OneDrive, and Teams. The pay range for this position is
\$32.69?\$35.10 per hour, dependent on experience. The work schedule is
Monday through Friday, 9:00 AM to 5:30 PM. Responsibilities: Executive
calendar management for the President of Development, including
scheduling internal and external meetings. Meeting preparation: draft
agendas, take minutes, and track action items. Communication handling:
manage incoming/outgoing emails, calls, and messages. Expense
coordination: prepare, track, and organize receipts and reimbursement
documentation. Organize travel arrangements, including flights, hotels,
and transportation. Provide general administrative support such as
filing, data entry, and document management. Coordinate meetings,
conferences, travel, and expenses for senior Development team members.
Prepare and maintain reports, presentations, and other materials.
Support project execution by tracking timelines, progress, and
deadlines. Compile information and create project update reports. Assist
project managers with administrative tasks for ongoing projects. Serve
as a liaison between teams to ensure smooth communication and workflow.
Oversee day-to-day administrative needs within the Development team.
Assist with office events, site tours, lunches, and social gatherings.
Provide administrative support to EAs as needed. Manage payments and set
up new Development Company vendors, as needed. Requirements: High school
diploma or equivalent; Associate?s or Bachelor?s degree preferred. 2?3
years minimum administrative experience in a corporate office
environment. Extensive experience with executive support duties,
including complex calendar management, scheduling, and expense tracking.
Advanced proficiency in Microsoft Office Suite: Outlook, Word, Excel,
PowerPoint. Strong organizational skills with the ability to manage
multiple priorities. Excellent written and verbal communication skills.
High attention to detail and accuracy under deadlines. Ability to handle
sensitive information with discretion and professionalism.
Self-motivated, proactive, and solutions-oriented. A welcoming, can-do
attitude and polished professional presence.

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