Administrative Assistant

Robert Half • Saint Paul, MN • 3h ago

Description

We are looking for an organized Administrative Assistant to provide broad operational support to teams across Human Resources, Finance, Planning & Administration, and IT. This long-term Contract position works closely with leadership to help keep daily administrative processes accurate, responsive, and well-coordinated. The ideal candidate is comfortable managing confidential information, responding to employee questions, and keeping office operations running smoothly through strong communication and attention to detail.

Responsibilities:

Serve as an initial point of contact for employee questions related to operational processes, providing guidance or directing inquiries to the appropriate team members when needed.

Support administrative activities across multiple departments by coordinating schedules, preparing materials, and assisting with general office needs.

Organize meetings by arranging calendars, reserving spaces, preparing agendas or sign-in materials, and helping with room setup, equipment, and refreshments.

Prepare, format, and update correspondence, reports, presentations, and other documents while assisting with research and draft development.

Maintain personnel and departmental records with a high level of accuracy, including filing and document management tasks tied to daily operations.

Assist employees with finance-related administrative matters such as expense documentation, payment requests, invoices, and receipt tracking.

Help maintain a well-organized front office environment by keeping shared spaces orderly, managing incoming and outgoing mail, and monitoring office supply needs.

Review documentation for completeness and alignment with applicable regulatory or funding requirements while safeguarding sensitive employee and agency information.

Contribute to process improvement efforts, attend team meetings or training sessions, and provide additional administrative support for operations projects as assigned.

Requirements - Prior experience in administrative support, office coordination, or a similar business support role.

Ability to handle confidential records and sensitive information with professionalism and discretion.

Strong written and verbal communication skills, including the ability to respond clearly to employee questions.

Proficiency in document preparation, data entry, recordkeeping, and general office software applications.

Experience supporting reception or front-desk activities, including calls, mail handling, and visitor-facing responsibilities.

Solid organizational skills with the ability to manage multiple tasks, deadlines, and changing priorities.

Familiarity with administrative support in functions such as Human Resources, Finance, or general operations is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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