Job Title: Production/Events Accountant
Job Description
This role leads end-to-end financial management for high-visibility events, from initial budgeting through post-event reconciliation. The production accountant builds and maintains detailed event budgets, oversees vendor and contract financials, and manages accurate client billing across multiple programs. The position plays a key role in supporting large-scale, global events by providing clear financial insights, ensuring cost control, and implementing efficient financial processes. This is an opportunity to shape financial systems in an entrepreneurial, fast-growing media and events environment while working closely with cross-functional teams.
Responsibilities
Build and maintain detailed budgets for each event, ensuring accuracy, completeness, and alignment with event objectives.
Track spend throughout the event lifecycle, monitor variances, and identify financial risks early to enable timely corrective actions.
Perform full post-event reconciliations by comparing budgeted versus actual costs and prepare clear financial summaries.
Manage vendor contracts from a financial perspective, ensuring proper documentation, compliance, and alignment with agreed terms.
Review and approve vendor invoices by validating them against scopes of work, budgets, and contract terms.
Coordinate with procurement and legal teams to support contract reviews, negotiations, and compliance requirements.
Prepare and issue consolidated client invoices across events, ensuring all billable items are accurately captured.
Ensure billing accuracy, completeness, and timely delivery of client invoices, following up as needed to support cash flow.
Investigate and resolve billing discrepancies or disputes in a professional and timely manner.
Oversee financials for large-scale events, including global summits and other major programs, ensuring robust financial controls.
Track contractor spend, travel and expense (T&E), and grant funding compliance to ensure adherence to guidelines and budgets.
Partner with event production and operations teams to align budgets with execution plans and operational realities.
Provide clear financial insights and reporting to guide decision-making and support strategic planning for events.
Design and implement improved financial workflows that increase efficiency, accuracy, and transparency.
Identify and implement tools or systems that enhance payment tracking, cost visibility, and reporting capabilities.
Standardize production accounting processes across US and EMEA operations to ensure consistency and comparability.
Prepare journal entries, support general ledger activities, and ensure accurate recording of event-related transactions.
Support accounts receivable and accounts payable processes related to events, ensuring timely collections and payments.
Produce financial reports related to event finance and media projects, highlighting key metrics and performance indicators.
Manage multiple concurrent projects and event portfolios, prioritizing tasks and deadlines effectively.
Essential Skills
5+ years of event or production accounting experience, preferably within media or events-focused organizations.
Strong understanding of invoicing, vendor management, budgeting, and financial reconciliations.
Proficiency with accounting software and Microsoft Excel for budgeting, tracking, and reporting.
Hands-on experience with journal entries, general ledger accounting, accounts receivable, and accounts payable.
Demonstrated experience in event finance, including budget vs. actual analysis and financial reporting.
Strong communication skills with the ability to present financial information clearly to non-financial stakeholders.
Proven stakeholder management skills, including collaboration with production, operations, procurement, and legal teams.
Ability to manage multiple concurrent projects and deadlines in a structured and organized manner.
High attention to detail with a focus on accuracy and data integrity.
Analytical mindset with the ability to interpret financial data and provide actionable insights.
Comfort working in fast-paced environments with evolving priorities and requirements.
Additional Skills & Qualifications
Experience supporting international event operations, particularly across US and EMEA regions.
Background in media or events organizations, with exposure to large-scale or global programs.
Experience designing or improving financial workflows and processes.
Familiarity with tools and systems used for payment tracking, cost visibility, and financial reporting.
Ability to operate in an entrepreneurial environment and contribute to building financial systems from the ground up.
Work Environment
The role follows a hybrid work model with four days in the office and one day working from home on Fridays. You will work in an entrepreneurial, fast-growing media and events organization that manages high-visibility global events. The environment is fast-paced and collaborative, with close interaction between finance, event production, operations, procurement, and legal teams. You will use accounting software and Excel extensively, along with other financial tools, to support budgeting, tracking, and reporting. The culture emphasizes ownership, impact on business operations, and the opportunity to shape financial systems and processes as the organization grows, including exposure to international operations across US and EMEA.
Job Type & Location
This is a Contract position based out of New York, NY.
Pay and Benefits
The pay range for this position is $35.00 - $45.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in New York,NY.
Application Deadline
This position is anticipated to close on Jun 22, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
