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Administrative Assistant

Bechtel Corporation • Houston, TX • 6h ago

Requisition ID: 295626

Relocation Authorized: None

Telework Type: Part-Time Telework

Work Location: Houston, TX

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities:

Acts as a liaison between executive and senior management and staff in coordinating internal company business affairs.

Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision.

Handles routine and complicated items independently and anticipates problems and changing priorities.

Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; works with confidential

information.

Maintains a list of important matters for the manager's attention.

Anticipates changing priorities and problems, alerting the manager(s) as required.

Coordinates travel arrangements and travel itineraries; prepares detailed expense reports using Concur. Assists in the daily management and

travel coordination with other managers.

Composes routine correspondence for appropriate signature; reviews outgoing correspondence to ensure accuracy and proper format.

Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager(s) using Outlook or other calendar

software, as appropriate.

Sets up meetings and facilities for conferences and major events including coordinating space, IS&T assistance and catering.

Education and Experience Requirements:

Requires 2-4 years of related experience

Required Knowledge and Skills:

Excellent oral and written communication skills

Experience working independently in a senior or executive level management environment

Strong organizational skills

Professional demeanor

Detail oriented

Ability to juggle priorities weith a a multiple person team

Knowledge of Concur

Able to interface with exevutive management and internal/external clients

Able to handle confidential informaiton.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

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