Administrative Assistant

Robert Half • Coronado, CA • 9h ago

Description We are looking for a dependable Administrative Assistant to support daily operations at City Hall in Coronado, California. This Long-term Contract position will serve as a key point of contact for visitors, employees, and vendors while helping maintain organized administrative processes across multiple departments. The ideal candidate brings strong customer service instincts, accuracy in data handling, and the ability to manage front-desk and clerical responsibilities in a detail-oriented public-facing environment.

Responsibilities:

Welcome visitors at the City Hall front desk, respond to routine inquiries, and provide courteous assistance to employees, residents, and outside vendors.

Manage incoming mail and package handling, ensuring timely distribution to the appropriate departments and staff members.

Monitor lobby and entry areas by performing routine appearance and access checks, helping maintain a secure and orderly reception environment.

Issue visitor or vendor passes and support front-counter operations with care and attention to established procedures.

Process receipt requests through the Tyler Munis cashiering platform for departments requiring payment documentation.

Enter and organize records accurately, maintaining proper filing and distribution of administrative documents.

Assist with onboarding tasks by preparing employee badges, collecting required paperwork, and supporting administrative needs for new employees.

Maintain personnel-related files and track forms such as tuition reimbursement, employment verification, telecommute requests, student loan verification, and outside employment documentation. Requirements - Experience in an administrative assistant, receptionist, or office support role in a detail-focused environment.

Strong customer service skills with the ability to communicate clearly in person and over the phone.

Proficiency in data entry with a high level of accuracy and attention to detail.

Ability to manage multiple clerical tasks, prioritize work, and stay organized in a busy office setting.

Comfortable handling inbound calls, greeting visitors, and supporting front-desk operations.

Working knowledge of standard office practices, document filing, and general administrative procedures.

Ability to handle sensitive records with discretion and maintain confidentiality when working with personnel documentation. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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