Executive Assistant

Aston Carter • Cary, NC • 12h ago

Executive Assistant

Job Description

The Executive Assistant provides high-level administrative support to the President. This role requires discretion, responsiveness, excellent communication skills, and a proactive mindset. The ideal candidate possesses exceptional critical thinking skills, a relentless pursuit of effectiveness, and a passion for elevating lives through impactful initiatives.

Responsibilities

Manage and maintain the executive's calendar, coordinating internal and external meetings.

Organize logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups.

Maintain executive correspondence by opening, sorting, filing, and distributing mail and email appropriately.

Prepare reports, presentations, and documentation as requested.

Process and track expense reports and liaise with accounting on behalf of the executive.

Handle confidential materials and information with professionalism and discretion.

Assist in planning and executing internal events, training, and celebrations.

Support special initiatives and projects as assigned, focusing on improving efficiency and communication.

Assist the executive in the completion of reports, correspondence, documentation, and expense reports.

Track and provide statistical data as needed by the Executive.

Take on special projects as needed.

Essential Skills

Bachelor's degree in business, project management, or related subject area.

3 or more years of experience in A/E contracting, design, and construction.

Proficiency in BQE and Microsoft Office Suite.

Additional Skills & Qualifications

Industry experience is a plus but not necessary.

Experience with an ATS System.

Work Environment

This position will be in an open office work environment. The role requires on-site presence with opportunities to engage in various projects and events, promoting a collaborative and dynamic work atmosphere.

Job Type & Location

This is a Contract to Hire position based out of Cary, NC.

Pay and Benefits

The pay range for this position is $24.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cary,NC.

Application Deadline

This position is anticipated to close on Jun 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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