State of Colorado
Administrative Assistant II
SALARY
$3,321.00 - $4,650.00 Monthly
LOCATION
Alamosa, CO
JOB TYPE
Full Time
JOB NUMBER
GYA P-102560 2.2026
DEPARTMENT
Adams State University
OPENING DATE
6/4/2026
CLOSING DATE
6/15/2026 11:59 PM Mountain
FLSA
Determined by Position
TYPE OF ANNOUNCEMENT
This position is open only to Colorado state residents.
PRIMARY PHYSICAL WORK ADDRESS
208 Edgemont Blvd Alamosa, CO 81101
FLSA STATUS
Non-Exempt; position is eligible for overtime compensation.
Note: Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.
DEPARTMENT CONTACT INFORMATION
Alicia Harmon 719-587-7990
aliciaharmon@adams.edu
SALARY NOTE
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
Department Information
Contributing to the Adams State University Student Affairs mission, the Office of Housing and Residence Life offers on-campus housing options in various communities and styles that enhance the student experience and foster opportunities for personal growth and development. The Office of Housing & Residence Life helps provide a safe, affordable assortment of housing for undergraduate and graduate students and faculty/staff. The Housing and Residence Life Office is responsible for the administration and operations of residence halls and apartments, including policies and standards, billing and purchasing, summer conference housing, guest apartments, housing conduct, and program oversight.
Description of Job
The Administrative Assistant II will provide general office support to the Office of Housing & Residence Life by keeping all student records and files updated via eRezLife, arranging appointments and reservations, ordering maintenance, typing various forms/reports, billing, receipt/refund deposits, prepare purchase orders/requisitions, department mailings, etc. The Office of Housing & Residence Life collaborates with other campus offices that require information or assistance with on-campus students. The department will soon be using new software called Maxient for student case files, which will require assistance from the Administrative Assistant.
Specific Job Responsibilites:
Maintain eRezLife system and develop office processes
Assist in creating and implementing processes for student and faculty/staff housing applications and contracts. Housing applications, rosters, and communication are conducted through eRezLife software. The Administrative Assistant would be one of the system's primary users.
Design and implement reporting documents
Computer operations for memos, editing the resident handbook, reports, letters, data entry, spreadsheets, and maintenance requests. Compile reports and update records as they pertain to student applications, intent forms, break information, early arrivals, no-shows, scholarship recipients, summer housing, and department mailings. Conduct research on best practices, rate information, and resident handbooks. Assist in preparing any Excel reports on occupancy, billing, revenue, expenses, and inventory.
Preparing various forms/letters for fees
Follow established department procedures regarding the processing of housing
assignments/cancellations, summer conference billing, Faculty Drive billing, deposit refunds, data entry, room key access, etc.
Process purchase orders and maintain activity budgets
Maintains and prepares a shadow budget for the area and processes and reconciles all paperwork related to the Purchase Order guidelines. Assist in overseeing P-card statement reconciliation and proper receipt documentation.
Manages reception office and student employees
Answers questions about the department as the first point of contact for
students/parents/customers by phone, and manages department email accounts by replying to emails and/or forwarding them to the appropriate resource. Provides reception coverage for three professional staff in the office, as well as 4 Residence Directors, and works with/trains work study students.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
G3A3XX ADMINISTRATIVE ASSISTANT II{rel="noopener noreferrer" target="_blank"}
Minimum Qualifications:
Experience Only:
Two (2) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years
Required Skills and Competencies:
Strong customer service skills
Strong attention to detail
Strong organizational skills
Excellent verbal and written communication skills
Ability to work independently
Ability to multi-task and meet deadlines
Strong interpersonal skills
Highly efficient with MS Office suite, Google Suite, and other database applications
A successful candidate will demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours.
Note: Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.
Supplemental Information
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that Classified state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.
Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Primary Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
This announcement will be used to fill multiple vacancies.
Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information
