Posting Information
Posting Number2026577
Posting/Functional TitleAdministrative Budget Specialist
University Pay Plan TitleAdministrative Budget Specialist
LocationSan Marcos
DepartmentBudgeting and Financial Analysis
Recruitment TypeOpen Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3959.50
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Experience with data entry, financial systems support, ERP systems, or administrative operations
Strong attention to detail and data accuracy
Ability to follow standardized processes and procedures
Basic proficiency in Microsoft Excel and Office applications
Strong organizational and time management skills
Ability to manage multiple requests and deadlines
Preferred Qualifications
Experience working with SAP or other ERP systems
Experience in higher education, government, or public sector finance
Familiarity with chart of accounts or financial coding structures
Experience maintaining or supporting master data
Bachelor's degree in business, finance, accounting, information systems, or related field; or equivalent combination of education and experience
Job Description
The Texas State University Budget Office is seeking a detail-oriented professional to coordinate the creation, maintenance, and validation of financial master data within the university's SAP environment.
This is an entry-level position primarily responsible for the coordination and execution of the setup and ongoing maintenance of financial and organizational structures (such as funds, cost centers, and fund centers) and ensuring data accuracy, consistency, and compliance with established standards.
This position is part of the Budget Office team and works collaboratively with other offices and departmental staff to support master data requests and ensure proper system configuration. This position serves as a foundational role within the Budget Office and is expected to develop a working knowledge of higher education budgeting, fund accounting, and financial system structures. Through training and experience, the incumbent will learn how institutional funds, budgets, and organizational structures are established and maintained within the University's ERP system.
Why This Role Matters
Master data is the foundation of the university's financial structure. The accuracy and integrity of these elements directly impact budgeting, reporting, human resources, and financial operations across the institution. This role ensures that financial structures are thoughtfully designed and maintained, supporting sound decision-making and enabling departments to manage their resources effectively.
Job Duties
Create, maintain, and update SAP master data elements, including but not limited to funds, fund centers, cost centers, funded programs, and internal orders.
Review submitted requests for completeness, accuracy, and compliance with established procedures
Coordinate and process master data setup and updates within SAP using appropriate transactions
Maintain supporting documentation, logs, and audit trails for all master data activities
Ensure accuracy, consistency, and integrity of data across financial systems
Assist with periodic cleanup and maintenance of master data records
Support fiscal year rollover activities and organizational structure updates
Run validation reports and resolve basic discrepancies in master data
Coordinate with back offices and departmental users regarding setup requests
Provide customer service and status updates regarding submitted requests
Follow established internal controls and data governance procedures
Develop and apply knowledge of basic budgeting concepts and financial structures to evaluate and process master data requests, ensuring configurations are appropriate, compliant, and aligned with intended financial activity.
Assist with basic budget-related inquiries or routing requests as needed
Additional Information to Applicants
This is not a remote position.
Job Open Date06/05/2026
Job Close Date (posting closes at midnight)
Open Until FilledYes
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/57302
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