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Admin Specialist III (Orlando)

TECO Energy • Orlando, FL • 6h ago

Title: Admin Specialist III (Orlando)

Company: Peoples Gas System

State and City: Florida - Orlando

Shift: 8 Hr. X 5 Days

Build the Future

Join a team that keeps essential operations running smoothly. As an Administrative Specialist III, you'll play a critical role in supporting leaders, coordinating workflows, and ensuring compliance processes are executed accurately and efficiently.

This role is ideal for someone who enjoys problem-solving, data analysis, and working across teams to support key business functions in a fast-paced environment.

What You'll Do

In this role, you'll provide advanced administrative support, serve as a trusted resource for internal teams, and help manage key business processes.

Key responsibilities include:

Serve as a primary administrative point of contact for internal teams and external stakeholders

Handle non-routine inquiries and problem resolution with sound judgment

Draft, edit, and manage business correspondence, reports, and presentations

Coordinate workflows and activities across departments to ensure smooth operations

Maintain and organize confidential records, files, and documentation systems

Support budget tracking, forecasting, and variance analysis

Compile and analyze data to support reports, presentations, and operational decisions

Track and manage compliance activities, inspections, and regulatory requirements

Assist with training new team members and provide guidance to junior staff

Support special projects and provide backup support for operational functions as needed

What Success Looks Like

You proactively manage priorities and keep multiple workflows moving efficiently

Leaders trust you to deliver accurate, timely, and organized support

You identify opportunities to improve processes and streamline administrative tasks

Data and reports you produce are clear, accurate, and actionable

Compliance activities are completed on time and properly documented

You collaborate effectively across teams and support a positive work environment

What We're Looking For

We're looking for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing multiple responsibilities while maintaining a high level of accuracy and professionalism.

Required Qualifications

High School Diploma or GED

4+ years of administrative support experience (or 2+ years in a progressive internal administrative role)

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Experience using email systems and digital communication tools

Strong ability to analyze data, create reports, and support presentations

Proven ability to manage confidential information with discretion

Experience working in a fast-paced, multi-tasking environment

Strong written and verbal communication skills

Ability to prioritize work, solve problems, and operate independently

Preferred Qualifications

Associate's Degree from an accredited college

Experience in a utility, energy, or regulated industry environment

Familiarity with systems such as CIS/CRM, GIS, or operational software tools

Knowledge of budgeting processes and administrative procedures

Skills That Will Help You Stand Out

Advanced data analysis and reporting skills

Strong organizational and records management abilities

Excellent customer service and stakeholder communication skills

Ability to interpret policies and make sound decisions independently

Experience supporting compliance tracking or regulatory processes

Strong attention to detail and accuracy

Ability to collaborate effectively across all levels of the organization

What to Expect

Primarily office-based work with occasional field or operational exposure

Opportunities to contribute to projects, process improvements, and cross-functional initiatives

A role that combines administration, analytics, and operational support

Participation in business continuity and emergency response efforts when needed

Pre-employment screening including background check and drug screening

Why Join Peoples Gas?

You'll have the opportunity to lead meaningful change, elevate the employee experience, and build a workforce ready for the future all while working with a collaborative leadership team committed to excellence.

The successful applicant will be required to take a pre-employment drug screening, as well as a background check (including education, employment, criminal and motor vehicle) will also be conducted as part of the pre-employment screening. A physical may be conducted if required for the role.

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Nearest Major Market: Orlando

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