Administrative Support II

Aston Carter • Arlington, VA • 3h ago

Job Title: Administrative Support IIJob Description

This position involves troubleshooting and resolving invoicing issues, approving access requests to the Procure to Pay system, assisting users with purchase requests and purchase orders, and managing a ticketing system to ensure all operations are completed within established SLAs. The role includes a variety of administrative and operational functions such as composing memos, transcribing notes, researching and creating presentations, generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports. The contractor may also assist with compiling and developing the annual budget.

Responsibilities

Troubleshoot and resolve invoicing issues.

Approve access requests to the Procure to Pay system.

Assist users with purchase requests and purchase orders.

Manage a ticketing system to ensure all operations work is completed within established SLAs.

Compose memos and transcribe notes.

Research and create presentations.

Generate reports and handle multiple projects.

Prepare and monitor invoices and expense reports.

Assist in compiling and developing the annual budget.

Essential Skills

High school diploma with 2-4 years of experience in procurement operations, accounts payable, or a related field.

Familiarity with standard concepts, practices, and procedures within Procure to Pay operations.

Ability to work under general supervision with a certain degree of creativity and latitude.

Experience and judgment to plan and accomplish goals.

Additional Skills & Qualifications

Managing 100% Coupa for one-medical.

Experience with tickets and subsidiaries management.

Experience transitioning subsidiaries to a new realm.

Ability to work with stakeholders to close gaps.

Experience transitioning from Coupa to financial systems.

3-5 years of experience in a similar role.

Work Environment

The position operates on a typical 40-hour workweek, Monday through Friday, from 9 AM to 5 PM. The candidate will gain exposure to complex purchase order creation and work with multiple stakeholders. This role provides an opportunity to learn about financial operations and gain visibility with various departments.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position is anticipated to close on Jun 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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