Senior Administrative Assistant

Robert Half • Rye Brook, NY • 8h ago

Description

We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment.

Responsibilities:

Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.

Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.

Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.

Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.

Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.

Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.

Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.

Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.

Requirements - At least 5 years of experience in an Executive Assistant or similar senior administrative support role.

Proven background supporting C-level executives and multiple leaders at the same time.

Strong skill in calendar management within a fast-paced, high-demand business environment.

Experience arranging travel and managing related logistics with close attention to detail.

Ability to support executive meetings and maintain clear follow-through on action items.

Experience completing expense reporting accurately and efficiently.

Comfortable working remotely while supporting teams operating on Eastern Time.

Able to step into a developing environment quickly and provide immediate, hands-on support. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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