Quality Training Assistant
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Job Description
The Quality Training Assistant serves as a Technical Training Administrative Assistant within the GMP Quality Training team, providing comprehensive administrative support for GMP training operations and the training management system. This role processes routine training assignments, maintains training records and documentation, supports onboarding and learner role updates, and ensures that all training data remains accurate, organized, and audit ready in alignment with GMP/GDP requirements.
Responsibilities
Perform routine administration of the Training Management System, including creating and updating training assignments, maintaining learner records, and completing basic data entry activities.
Maintain accurate training records, filing systems, and documentation to support compliance with GMP/GDP requirements and internal procedures.
Assist with training coordination activities, including scheduling support, tracking attendance, and performing onboarding-related tasks for new learners.
Generate and distribute standard training reports and routine status updates, as requested by stakeholders or management.
Support training-related projects and continuous improvement initiatives through administrative and coordination activities, as assigned.
Route complex training, compliance, or system-related issues to Quality Training management and/or appropriate personnel for timely resolution.
Ensure training records and documentation are organized, complete, and readily available to support internal and external audits.
Collaborate with cross-functional teams in a professional and supportive manner to meet training and compliance timelines.
Essential Skills
Minimum of a high school diploma; additional education is preferred.
1-3 years of experience in coordination, records management, data entry, or training support is preferred.
Experience working in a regulated industry such as biotechnology, pharmaceutical, medical device, or food manufacturing is a strong plus.
Familiarity with GMP (Good Manufacturing Practice) and GDP (Good Documentation Practice) requirements.
Experience with training management systems and compliance documentation, including records management systems.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Ability to learn and use electronic training or document management systems, such as Veeva or similar platforms.
Demonstrated ability to work efficiently with a high degree of accuracy while managing routine administrative tasks and competing priorities.
Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple routine tasks simultaneously.
Strong written and verbal communication skills with a professional and collaborative approach.
Ability to maintain confidentiality and appropriately handle training and compliance documentation.
Ability to work in a laboratory environment as needed, including the use of personal protective equipment such as lab coats, gloves, and safety glasses.
Additional Skills & Qualifications
Associate's degree or higher, preferably with coursework in Life Sciences, Business Administration, Education, or a related field.
Experience with Veeva as a training or document management system.
Experience with Smartsheets or similar collaborative tools for tracking and reporting.
Experience with Power BI or similar reporting tools for generating and analyzing training metrics.
BG or interest in the biotechnology, pharmaceutical, or medical device industry.
Experience managing training documentation and compliance records in a regulated environment.
Demonstrated ability to support continuous improvement initiatives within training or quality systems.
Work Environment
This role is primarily desk-based in a beautiful, state-of-the-art facility that is experiencing continued strong growth. The position follows a first-shift schedule, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The Quality Training Assistant works mainly in an office setting, using standard computer-based tools such as Microsoft Office, training management systems, and electronic document management platforms. As needed, the role may require entering laboratory or GMP production areas to pull data or reporting documents, which involves working in controlled environments and wearing appropriate personal protective equipment, including lab coats, gloves, and safety glasses. The work environment emphasizes accuracy, organization, and compliance, with a collaborative culture that supports professional communication and cross-functional teamwork.
Job Type & Location
This is a Contract position based out of Grove City, OH.
Pay and Benefits
The pay range for this position is $24.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Grove City,OH.
Application Deadline
This position is anticipated to close on Jun 8, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
