Executive Administrative Assistant (C-Suite Support)
Position Overview
The Executive Administrative Assistant will provide high-level administrative support to the CFO, SVP, and VP, ensuring seamless coordination across three demanding executive schedules. This role requires exceptional organizational skills, strong judgment, and the ability to manage confidential information with the utmost discretion. The ideal candidate is proactive, polished, and comfortable operating in a fast-paced, executive-level environment.
Key Responsibilities
Provide direct administrative support to the CFO, SVP, and VP.
Manage and maintain complex calendars for all three executives, including scheduling, rescheduling, and canceling meetings.
Coordinate meeting logistics, prepare materials, and ensure executives are fully briefed ahead of engagements.
Review and monitor C-suite inboxes, triaging messages, prioritizing communications, and maintaining strict confidentiality.
Prepare, submit, and track expense reports using Concur.
Support purchase order processing and expense workflows within Dynamics 365.
Coordinate domestic and international travel arrangements as needed.
Serve as a professional point of contact for internal and external stakeholders.
Anticipate executive needs, identify gaps, and proactively address issues without waiting for direction.
Required Skills & Experience
4+ years of experience supporting C-suite executives (recent experience required; prior EA experience acceptable).
Proven ability to manage multiple executive calendars simultaneously.
Strong proficiency in Microsoft Office Suite and Outlook calendar management.
Hands-on experience with Concur for expense reporting.
Demonstrated administrative expertise, including document preparation, scheduling, and workflow coordination.
Proven experience taking initiative and being proactive.
Soft Skills & Professional Attributes
Highly professional, polished, and articulate in both written and verbal communication.
Strong organizational skills with exceptional attention to detail.
Comfortable receiving and acting on direct feedback.
Proactive mindset with the ability to take initiative and anticipate needs.
Ability to maintain confidentiality and handle sensitive information with discretion.
Calm, composed, and effective in fast-paced, high-pressure environments.
Job Type & Location
This is a Contract position based out of Ontario, CA.
Pay and Benefits
The pay range for this position is $31.25 - $36.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Ontario,CA.
Application Deadline
This position is anticipated to close on May 29, 2026.
About TEKsystems
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
