Admin Coord/Project Coord
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Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
This position provides high-level administrative, operational, and project coordination support to the faculty affairs/employee services team within the Department of Ophthalmology and Visual Sciences at the Kellogg Eye Center. The role requires exceptional organizational skills, strong judgment, discretion with highly confidential information, and the ability to independently manage multiple competing priorities in a fast-paced academic medical environment. The Administrative Project Coordinator serves as a key operational team partner working together to support all we serve.
Responsibilities*
Apply independent judgment and sound decision-making while managing complexadministrative responsibilities and responding to highly sensitive and confidentialmatters with professionalism, discretion, and exceptional customer service.
Provide advanced administrative and operational support to the team, includingcoordination of special projects, support of process improvement initiatives, andcompletion of complex PAR transactions while ensuring accuracy, efficiency, andcompliance with institutional policies and procedures.
Backup and assist with faculty and staff job postings. Job and training verifications.
Compile, maintain, and monitor spreadsheets and data tracking tools to supportdepartmental operations, reporting, and team initiatives.
Coordinate onboarding and offboarding activities for new faculty and staff, ensuringintegration into departmental systems, training, directories, shared drives, emailgroups, be an authorized signer and other institutional resources.
Learn faculty appointment hiring, for processing and back up.
Support faculty credentialing and recredentialing activities, including preparation andtracking of required documentation
Renew and maintain faculty state and federal licenses and assist with relatedcompliance activities.
Be a Cornerstone Learning facilitator for compliance activities and assist with trainingenrollment and technical support.
Manage account sponsorships in MCommunity and related institutional systems.
Have a PCard and reconcile PCard statements through Emburse Enterprise andsupport team purchasing and reimbursement activities
Organize meetings, prepare presentations, coordinate Zoom logistics, edit presentationmaterials, and compile supporting documents.
Provide traditional administrative support including scanning, printing, ordering o??icesupplies, maintaining electronic files, drafting correspondence, and managingdepartmental records.
Collect, sort, and distribute departmental mail.
Collaborate closely with administrative teams across finance, clinical operations,research, education, marketing, and, development.
Provide backup support to employee services and faculty affairs operations as needed.
Perform additional duties as assigned.
Required Qualifications*
High school diploma or equivalent.
Minimum 2 - 4 years of administrative, project coordination, or related professionalexperience.
Excellent computer skills and proficiency with Microsoft Office Suite and Googledocuments.
Strong organizational, written, and verbal communication skills with ademonstrated customer-service focus.
Ability to prioritize and manage multiple competing deadlines in a fast-pacedenvironment with frequent interruptions.
Strong attention to detail and ability to maintain accuracy while managing high volumework.
Demonstrate initiative, creativity, resourcefulness, and problem-solving ability.
Ability to maintain strict confidentiality and exercise sound judgment with sensitiveinformation.
Demonstrate the ability to collaborate effectively within a team-orientedenvironment.
Candidates should also demonstrate:
Commitment to continuous personal growth, professional development, andongoing learning opportunities.
Teamwork and collegiality
Compassion and professionalism in customer service
Innovation and adaptability
Integrity and discretion
Commitment to equity and community engagement.
Desired Qualifications*
Four or more years of recent administrative support experience in a complexprofessional environment.
Experience working in higher education, healthcare, or academic medicine.
Knowledge of University of Michigan systems, policies, and procedures.
Experience using Emburse Enterprise and institutional administrative systems.
Experience supporting multiple stakeholders in a fast-paced team environment.
Flexibility to occasionally work outside standard business hours.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
277917
Working Title
Admin Coord/Project Coord
Job Title
Admin Coord/Project Coord
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Medical School
Department
MM Ophthal. & Visual Science
Posting Begin/End Date
5/20/2026 - 5/30/2026
Career Interest
Administration
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