Administrative Assistant (Victory Learning Center at AmberLynne)

OLV Human Services • Lackawanna, NY • 1h ago

Exciting News! Our Victory Learning Center Program is expanding, and new classrooms will be opening in 2026! Be a part of our growth-join our team and help us make a difference!

We are seeking an Administrative Assistant to perform a wide range of administrative and office support activities for the department.

Our Victory Learning Center Programs offers specialized educational services for students who are diagnosed with Autism or a Cognitive Disability paired with a mental health diagnosis. There are two separate sites conveniently located in Lackawanna, NY, with a third site opening in September 2026! Our schools service students ages 5-21, who are residentially placed or are referred through their local school district's Committee on Special Education.

To learn more about our school-based Victory Learning Center Programs, click here: https://www.victoryed.org/

Benefits:

Paid Holidays

Additional Paid Time Off (PTO)

Health, dental (free insurance options!) & vision insurance options

Paid Employer sponsored life insurance

Supplemental insurance programs for additional life insurance, short-term disability, accident & cancer insurance

Up to $600 savings every year for completing biometric health screenings on a single health insurance plan & up to $1,200 if a spouse completes too!

Perks:

Casual dress code

OLV Tuition Reimbursement up to $7,200

Qualifying Non-For-Profit for Federal Student Loan Forgiveness Program (click here to learn more: https://studentaid.gov/manage-loans/forgiveness-cancellation)

Take advantage of our Dental & Outpatient Mental Health services while working

Up to $180 annual gym reimbursement

$$ Employee referral program $$

Additional Information:

Pay rate based on relevant years of experience

Full Time position, Monday-Friday

Job Summary:

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. The Administrative Assistant will complete tasks as assigned by the VP of Education, Principal, Director of Education or Supervisor.

Essential job duties:

Answer telephones in a professional manner, providing information to callers, taking messages or transferring calls to the appropriate individuals, set up appointments and greet students staff and visitors in a welcoming manner.

Distribute mail.

Enter data, manage paper or electronic filing systems, recording information, updating paperwork and maintaining systems. Maintain electronic calendar and school email. Make copies when needed. Prepare and mails letters as directed.

Support Program, Director and Principal by ordering and dispensing office and program supplies, expense reimbursements and other duties that maybe assigned by supervisor.

Obtains medical documentation, school records; transcripts, IEPs, behavior records, disciplines, etc. for all clients.

Mail and file all CSE evaluation paperwork and annual review information for students as needed.

Attend trainings when necessary to maintain and enhance skills.

Skills:

Strong Computer skills

Ability to multi-task

Excellent Customer Service Skills

Excellent organizational skills

Knowledge of NYSED data bases, Data Warehouse/e-school, IEP Direct/Cleartrack

Knowledge of CSE process

Competencies:

Communication: Strong oral and written

Attention to detail: Excellent attention to detail and thoroughness in completing tasks is a must

Dependability: Job requires being reliable, responsible, and dependable, and fulfilling obligations

Adaptability: Openness to both positive or negative change and variety in the workplace required.

Teamwork ability: Ability to work well and personally connect with others in the workplace.

Education:

Minimum Degree Required: High School Diploma (Associate's Degree preferred)

Experience:

Minimum Experience Required: 3 or more years

Required License/Registration/ Certification: None

Physical Requirements:

The overall nature of the position is sedentary requiring little physical effort with occasional light physical exertion required. There is little, if any, exposure to environmental conditions

The constant physical demand of the position is sitting.

The frequent physical demands of the position are standing, walking, climbing, talking, hearing, repetitive motions, and eye/hand/foot coordination.

The occasional physical demands of the position are lifting, carrying, pushing, pulling, balancing, stooping, crouching, reaching, handling, grasping, and feeling

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