Looking for a role where your organization and initiative make an impact every day? Join OLV Human Services as our next Administrative Assistant (OPWDD)!

Perks:

Casual dress code

OLV Tuition Reimbursement up to $7,200

Qualifying Non-For-Profit for Federal Student Loan Forgiveness Program (click here to learn more: https://studentaid.gov/manage-loans/forgiveness-cancellation ) (https://studentaid.gov/manage-loans/forgiveness-cancellation))

Take advantage of our Dental & Outpatient Mental Health services while working

Wellness program - Up to $180 annual gym reimbursement

$$ Employee referral program $$

Benefits:

Paid Holidays

Generous Paid Time Off (PTO)

Health, dental (free insurance options!) & vision insurance options

Paid Employer sponsored life insurance

Supplemental insurance programs for additional life insurance, short-term disability, accident & cancer insurance

Up to $600 every year for completing biometric health screenings on a single health insurance plan & up to $1,200 if a spouse completes too!

Responsible to: Director of Residential Services- OPWDD

Job Summary:

The Administrative Assistant, OPWDD supports and reports directly to the Director of Residential Services and will assist Management staff as needed. This includes communicating and interacting with various departments, levels of management, staff, and external governmental agencies.

Essential Job Duties:

Must be able to work under pressure while maintaining a positive attitude and providing exemplary

Customer service.

Must be able to work independently and to carry out assignments to completion and follow instructions given, carry out daily and weekly routines.

Supports administrative requests from the Director of OPWDD Residential Services and other management staff within the department as requested.

Coordinate all regulatory OPWDD survey results and responses to QI/Compliance for Department on behalf of the Director of OPWDD Residential Services.

Responsible for managing users and contacts in database systems such as Therapy and CHOICES

system.

Creates and maintains annual dashboard data in excel for department and provides monthly reports to direct supervisor. This dashboard data contains information related to qualify of life, QI and Financial reports.

Responsible for completing renewal application for Controlled Substance Licenses for all OPWDD sites that administer and waste medications (controlled substance). Will submit an e-Req for the renewal fee and obtain appropriate RN signatures for application and cover letter prior to sending to DOH.

Assists in updating and maintaining all Division/Program specific policies and procedures (hardcopy and electronic).

Will be the first approver for I/DD department's Agency and Individuals' Personal Allowance e-Reqs submitted by management staff. Must be familiar with Agency e-Req procedures and OPWDD Individuals' Social Security benefits and resource limits as well as OPWDD Personal Allowance regulations.

Assists with daily office functions including mail delivery, ordering supplies, submitting requisitions (eReqs)to be paid and submitting service IT/ Maintenance requests as needed.

Annual Purging of records and periodic closing Of records due to individual's discharge or death.

Any other duty as requested by your supervisor.

Skills:

Excellent Written and verbal communication skills

Provide superior customer service

Aptitude for strong organization and effective multitasking abilities

Detail Orientation with numerical and Key boarding accuracy

Proficient computer skills such and experience with Microsoft Office (i.e. Word, Excel, Outlook).

Confidentiality, must maintain a high Sense Of Confidentiality

Self-Motivated

Positive Attitude and Professional Appearance Competencies:

Communication: Oral and written

Problems solving: Takes a systematic approach to solving problems rather than reacting to symptoms

Teamwork ability: Job requires preferring to work with others rather than alone, and being personally connected with others on the job

Taking initiative: Identifying what needs to be done and doing it before being asked or before the situation requires it.

Decision-making ability: The aptitude to extract, interpret, integrate and manage information correctly and

make timely and concise decisions for the best course of action, among multiple alternatives, to enable the decision-making process to take place on a higher level in order to achieve objectives.

Empathy: ability to listen effectively and accurately enough to understand another's situation and point of view

Required Education and Experience:

High School Diploma or GED equivalent with at least 3 years working in an administrative or similar experience.

OR Associates/Bachelors with some experience working in an administrative or similar experience

Required License/Registration/ Certification :

None

Physical Requirements:

The overall nature of the position is sedentary requiring little physical effort with occasional light physical

Exertion required. There is little, if any, exposure to environmental conditions.

The constant physical demand of the position is sitting.

The frequent physical demands of the position are standing, walking, climbing, talking, hearing, repetitive motions, and eye/hand/foot coordination.

The occasional physical demands of the position are lifting, carrying, pushing, pulling, balancing, stooping, crouching, reaching, handling, grasping, and feeling.

Job Details

Job Function Non-Essential

Pay Type Hourly

Employment Indicator Part Time

Hiring Min Rate 19 USD

Hiring Max Rate 26.89 USD

OLV Human Services

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Administrative Assistant (OPWDD)