Summary The Training Specialist/TMS Domain Manager initiates, administers, coordinates, manages, evaluates, and improves all employee education program activities for VA Texas Valley Coastal Bend Health Care System (VATVCBHCS). The development of educational programs, materials, courses, and curriculums shall reflect the priorities of the VATVCBHCS mission including characteristics of all current and projected staff and the availability of educational resources in the VA system. Responsibilities Course Planning (Staff Education Management): Plans, promotes, and develops educational programs and projects by stimulating activity and providing direction. Designs a program for the area of assignment by analyzing the need for personnel, facilities, supplies, and materials, prepares a program plan, and provides ongoing advice and assistance in the program's implementation. The Training Specialist/TMS Domain Manager designs instructional programs, materials, courses, and curricula using learning technologies and adult learning theories. Responsible for planning, developing, and evaluating experiential and traditional educational programming to meet overall objectives. Expected to develop, conduct, and evaluate training programs for employees of the VATVCBHCS. Domain Manager for VATVCBHCS which includes providing TMS and national education updates to the facility. Participating in local and national groups related to TMS, attending TMS meetings or committee meetings, resolving local TMS issues, assisting staff with TMS, and providing TMS reports as needed. Responsible for coordinating with TMS personnel, troubleshooting problems, managing training database for VCB, and acting as a liaison with other services. Coordinates, plans, implements, and evaluates major training programs such and arranges selection of facilitators and course materials for these programs. Manages all equipment, course supplies, participant lists, facilitator training and scheduling necessary for the successful implementation of these programs. Directs and coordinates the Training Management System (TMS) for VATVCBHCS. Duties include training designated personnel, troubleshooting problems, managing training databases, acting as a liaison with national TMS team and other services such as IT. Training Specialist/TMS Domain Manager is the primary manager of the TMS application. In this role he/she assigns courses and curricula, runs reports from the TMS, verifies and marks courses complete and instructs local staff and supervisors in the use of the VA TMS. He/she also creates non-employee user accounts and applies course identification numbers. He/She will: Register users for learning events and record participant attendance. Manage learning needs, select, and assign appropriate learning events and products to users. Define, create, and maintain profiles to identify groups of users for the purpose of making assignments. Training Specialist/TMS Domain Manager possesses the following skills in managing the TMS within their assigned domain: Ability to manage local and VISN TMS Administrators. Ability to network and partner with key individuals and stakeholders at the system, VISN and National level. Ability to train adult learners in the use of the VA TMS. Extensive familiarity with local offerings, mandatory and required training, and an understanding of local target audiences. Comprehensive understanding and skilled in the use of personal computers, Windows, Microsoft Office Suite products, Web design and E-mail. Strong interpersonal skills. Technical Responsibilities: Performs the expert level duties of Talent Management System (TMS). Work Schedule: Monday - Friday, 8:00am-4:30pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Training Specialist/PD004820 Relocation/Recruitment Incentives: Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/21/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11, position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience that demonstrated a practical knowledge of the subject area of the position and of the methods and techniques of instruction. Examples of qualifying specialized experience include: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s). Supervising or administering a training program. Development or review of training/course materials, aids, devices, etc., and evaluation of training results. Work in the occupation or subject-matter field of the position to be filled that required training or instructing others on a regular basis. Ability in written, verbal, and interpersonal communications to work effectively with executive leadership and all internal and external stakeholders. Knowledge and skill in the preparation and delivery of effective presentations. Ability to deliver a polished, professional presentation using various audiovisual devices, the web, and presentation techniques using multiple delivery channels. OR, Graduate Education: Applicants may substitute graduate education for the required experience. To qualify based on education for this grade level you must have a PH.D. or equivalent doctoral graduate degree or 3 full years of progressively higher level graduate education (54 semester hours) leading to such a degree. Major study must be education or a subject area related to the position to be filled and demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPT REQUIRED) OR, Combination: Applicants may also combine graduate education and specialized experience to qualify at this level. You must have an combination of specialized experience and graduate education beyond 2 years (36 semester hours). (TRANSCRIPT REQUIRED) Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: If your school has changed names, or is no longer in existence, you must provide this information in your application. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
