Executive Assistant

GN Associates Realty Inc. • State College, PA • 1h ago

Job Title: Executive Assistant

About Us

At GN Associates, we are a dedicated and dynamic small business that prides itself on fostering a collaborative and supportive environment. Our team is cross-trained to ensure seamless operations across all facets of our organization. As an Executive Assistant, you will be integral to maintaining our standard of excellence while enjoying a workplace that values initiative, innovation, and teamwork.

Position Summary

We are seeking a professional, proactive, and self-starting individual to join our team as an Executive Assistant. This role requires exceptional multi-tasking skills and a strong aptitude for executive-level administrative support. The primary responsibilities for this position include day-to-day operations for Executive Office professional work spaces and providing support as Personal Assistant to the owners of GN Associates.

Personal Assistant

Act as a trusted personal assistant to the owners of GN Associates Realty, Inc.

Manage calendars, appointments and scheduling

Travel arrangements

Database management for various private contact lists

Planning and management of events; both on-site and off-site when needed.

Assistance with philanthropic efforts

Prepare documents, reports and presentations as needed.

Knowledge of MS Excel and MS Word to include mail merge is necessary

Receiving and shipping packages when needed

Assist with personal errands and household coordination

Manage vendors, service providers, and appointments

Maintain organization of personal records and files

Coordinate with accountants, attorneys, or other professionals as needed

Qualifications

Proven experience as a Personal Assistant, Executive Assistant or similar role

Strong organizational and time-management skills

Excellent written and verbal communication skills

High level of confidentiality and discretion

Proficiency in MS Office, Google and scheduling tools

Familiarity with project management tools

Experience with managing both personal and business-related tasks

Ability to multi-task and prioritize in a fast-paced environment

Administrative Assistant for Executive Offices

Partner with the Executive Offices II Property Liaison to provide seamless office coverage and manage special projects.

Assist with marketing initiatives to ensure 100% occupancy, collaborating with the Marketing Coordinator on website updates, social media strategies, and networking events.

Serve as the first point of contact for prospective tenants-greet them warmly, provide guided tours, and offer detailed information about leasing options, floor plans, availability, and amenities.

Assist as needed in preparing leasing documentation for new and renewing tenants using APPFOLIO Property Management Software. Monitor.

Handle tenant communications via APPFOLIO, coordinate service requests with the Maintenance Coordinator, and follow up on work order completions.

Maintain the daily upkeep of coffee and beverage stations and manage inventory for office and restroom supplies.

Qualifications

Minimum of 2-3 years of administrative or executive support experience

Approachable, with a positive attitude and a commitment to excellence.

Ability to handle sensitive information with professionalism, tact & discretion

Proactive and Detail-Oriented. Must be highly organized and adapt at working independently and as part of a team.

Self-starter

Effective Communicator with exceptional verbal and written skills

Technically Skilled

Proficient in MS Office Suite (Excel, Word, Outlook) and familiar with APPFOLIO or similar property management software.

Project Management software

Dependable and must possesses a valid driver's license and reliable transportation.

Additionally, the candidate must:

Manage highly confidential information

Be adaptable to changing priorities and business demands

Have flexibility to work occasional evenings and weekends

Be experienced working with high-level business owners 16.

Benefits:

As an employee of GN Associates, you'll enjoy the following benefits:

401(k) plan

Health and dental insurance

Paid time off

Compensation

This is an hourly position with the capability to earn overtime pay. The hourly rate is dependent upon the candidate's experience and the value they will bring to the company. Average start rate for this position is $23 to $28 per hour.

Why Join Us?

At GN Associates, every employee is cross-trained to contribute meaningfully across various t

Similar Jobs

Warehouse Associate, Assembler, Production Operator, plus more!

Spherion • Lewistown, PA • 5h ago

Manufacturing & Warehouse

We have IMMEDIATE OPENINGS in General Laborer, Production Operator, Custodian, Product Development Director, Assembler-3rd Shift, Electrical Assembler, Warehouse Associate, Production Assembler, and Engineering Technicia...

5h ago

Go to Apply

Part-Time Administrative Assistant

The HR Office, Inc. • State College, PA • 6h ago

Management & Administrative

Part-Time Administrative Assistant - 108442 Our client is seeking a highly organized and compassionate professional to support daily operations and client coordination in a fast-paced, remote environment. This role invol...

6h ago

Go to Apply

Accountant

GN Associates Realty Inc. • State College, PA • 6h ago

Finance, Accounting & Banking

Accounting Specialist - Property Management & Multi-Entity Position Title: Accounting Specialist Location: In-Office - State College, Pennsylvania Schedule: Monday through Friday, 5 days per week Compensation: Commen...

6h ago

Go to Apply

Delivery Driver - Final Mile (Part-Time) - State College, PA

Tractor Supply Company • State College, PA • 8h ago

Retail & Hospitality

Delivery Driver - Final Mile (Part-Time) - State College, PA Overall Job Summary The Delivery Specialist is responsible for delivering purchased merchandise to customers within the assigned market while meeting delivery...

8h ago

Go to Apply

9-1-1 Dispatcher Trainee (Public Safety Telecommunicator) (FT)

Centre County Government • Bellefonte, PA • 15h ago

Retail & Hospitality

Summary of Position: Centre County 9-1-1, a county-wide communications center that supports, police, fire & EMS operations is seeking applicants for a pre-employment testing list for the position of 9-1-1 Dispatcher....

15h ago

Go to Apply

Entry Level Security Officer

Securitas Security Services USA, Inc. • Reedsville, PA • 1d ago

Management & Administrative

Entry Level Security Officer Wage: $20.00/ hour No security experience needed Must have customer service experience We help make your world a safer place. Are you interested in being part of our Security Team? Apply quic...

1d ago

Go to Apply

Recorder of Deeds Clerk

Centre County Government • Bellefonte, PA • 1d ago

Management & Administrative

Provides counter assistance to the general public, attorneys, title agencies, Sheriff's Office, Assessment Office and others. The clerk answers questions and assists filers with procedural information. Reviews documents...

1d ago

Go to Apply

Deputy Public Defender - Trial Division

Centre County Government • Bellefonte, PA • 1d ago

Legal & Paralegal

Essential Job Functions: Litigation of trials, appeals, and collateral review actions. Assigns and prioritizes caseload demands. Investigates assigned cases, interviews and subpoenas witnesses and conducts research in pr...

1d ago

Go to Apply

Assistant Public Defender

Centre County Government • Bellefonte, PA • 1d ago

Legal & Paralegal

Investigates assigned cases, interviews and subpoenas witnesses and conducts research in preparation for pre-trial hearings and trials. Counsels clients. Prepares and files motions, briefs and other legal documents. Visi...

1d ago

Go to Apply

Trimmer Climber-NON-UNION

Utilities Service, LLC • Huntingdon, PA • 1d ago

Description Trimmer/Climber Job Type: Full-Time +, Non-Exempt Pay: Competitive, Hourly Benefits: Company-sponsored Retirement Plan Health Insurance (Medical/Dental/Vision) Employee Assistance Program Life, long-term/shor...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)