Bookkeeper -- Property Management & Multi-Entity Accounting

Position Title: Bookkeeper

Location: In-Office -- State College, Pennsylvania

Schedule: Monday through Friday, 5 days per week

Compensation: Commensurate with experience

Overtime: Occasional overtime may be required during peak accounting periods, particularly in August.

About GN Associates Realty, Inc.

GN Associates Realty, Inc. is a family-owned and operated real estate and property management company with over 40 years of experience, located in the heart of downtown State College, Pennsylvania. The company manages and operates a diverse portfolio of residential and commercial properties and affiliated businesses. Our organization prides itself on long-term relationships, professional management, and a collaborative team environment. We maintain a strong commitment to accuracy, integrity, and efficient operations across all financial and property management activities.

Position Summary

GN Associates Realty, Inc. is seeking a detail-oriented and highly organized Bookkeeper to manage day-to-day accounting operations for multiple real estate entities and affiliated businesses. The position supports property management accounting, inter-company financial transfers, bank reconciliations, budgeting, and financial reporting. The Bookkeeper will work closely with ownership and management to ensure accurate financial records across all entities and coordinate with external accountants for tax reporting.

This is a full-time, in-office position requiring strong experience and knowledge of accounting principles. The successful candidate will be expected to utilize QuickBooks and AppFolio property management software as part of their daily responsibilities. Proficiency in Microsoft Excel is required.

Key Responsibilities

Property Management Accounting

Maintain accurate accounting records for all real estate entities using AppFolio.

Update and maintain cash books daily.

Monitor and track outstanding checks and notify management of checks outstanding more than 30 days.

Adjust tenant accounts for substitutions, cancellations, and transfers as directed by property management.

Process rent and parking transfers between properties and entities.

Transfer coin laundry deposits between entities according to established schedules.

Transfer conference room rental income from PayPal and allocate to appropriate entities.

Bank Reconciliation & Cash Management

Reconcile bank statements for all entities monthly.

Ensure all bank activity, transfers, and journal entries are properly recorded.

Monitor and process internal financial transfers between companies.

Manage deposits, account adjustments, and reconciliation of cash accounts.

Accounts Payable & Receivable

Enter vendor bills and prepare payments.

Record reimbursements between entities for shared expenses.

Track outstanding payables and receivables between related companies.

Maintain organized documentation of invoices and supporting financial records.

Inter-Company Transfers & Journal Entries

Record and manage financial transactions between multiple related entities.

Process transfers related to management fees, payroll reimbursements, insurance reimbursements, and other shared expenses.

Enter journal entries and reconcile internal accounts to ensure proper financial reporting.

Payroll & Benefits Accounting

Record payroll transactions and reimbursements between entities.

Maintain accounting records related to payroll provider payments.

Record employer retirement contributions and insurance reimbursements.

Assist with tracking employee benefit expenses.

Designers Studio Accounting

Maintain accounting records for Designers Studio operations.

Process invoices, vendor payments, and deposits.

Transfer PayPal funds for e-commerce sales.

Prepare and file monthly sales tax payments.

Reconcile financial records and prepare monthly Profit & Loss statements.

Record inventory transactions and reimbursements related to furnishings purchased for buildings.

Budgeting & Financial Reporting

Assist with preparation of annual operating budgets.

Prepare budget worksheets and enter projected expenses and income.

Maintain comparative financial reports.

Ensure all reconciliations, transfers, and journal entries are completed prior to month-end close.

Assist ownership with financial review prior to closing each accounting period.

Year-End Accounting Support

Prepare year-end financial documentation for tax accountants.

Assist with gathering financial records for tax preparation.

Process required tax payments when directed.

Required Qualifications

Minimum 3--5 years bookkeeping or accounting experience

Strong knowledge of accounting principles

Proficiency in Microsoft Excel

Ability and willingness to learn and utilize QuickBooks and AppFolio

Strong attention to detail and accuracy

Ability to manage confidential financial information

Strong organizational and time-management skills

Work Environment

GN Associates Realty, Inc. operates a multi-entity real estate and property management business with a collaborative in-office administrative team. The Bookkeeper works closely with ownership, management, and other office staff to ensure accurate and timely financial reporting across several related entities.

The role requires strong attention to detail, organization, and the ability to manage multiple accounting responsibilities simultaneously. Much of the work involves coordination of financial transactions between entities and ensuring all financial data is properly reconciled prior to monthly closing.

The position is based in-office Monday through Friday and requires consistent communication with the management team. During certain peak accounting periods---particularly August during the annual leasing cycle---occasional overtime may be required.

Benefits

Employer-paid group health insurance

Employer-paid dental insurance

Employer-paid vision insurance

Paid Time Off (PTO)

401(k) retirement plan

Stable, long-term employment in a professional real estate management environment

GN Associates Realty Inc.

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