Sales Coordinator

Maritz • United States, United States • 7h ago

Where Human Connection Fuels Possibility ?

At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do. ?

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.?

And we've brought this human-first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. ?

That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.?

We have a passion for excellence and genuine care for the people making it possible.

The Sales Coordinator supports the Strategic Account Management team who represent Maritz Global Events to existing and prospective clients. The Sales Coordinator will support the life cycle of a program from sales documentation creation and proper recording processes to communication of program specifications with operational departments, gathering documentation for forecasting, pace reporting, hotel pickup/commission liaison, site visit coordination, lead form completion, final invoice review, and any other general administrative tasks.

What You'll Be Doing

Prepare, revise, route, and finalize MSAs, SOWs, ATPs, and Change Orders, managing version control and approval workflows.

Partner with Sales and operational teams to confirm pricing, scope, and services align with approved contract terms.

Create and maintain pacing, pickup, commission, and rebate reporting, tracking trends, minimums, and potential risks.

Support accurate and timely commission and rebate payments by partnering with Finance, Event Accounting, and Collections teams.

Build and maintain Excel-based tools including reconciliation files, calculators, forecasting workbooks, and client-ready analysis.

Validate data accuracy, troubleshoot discrepancies, and standardize templates to improve efficiency and reduce rework.

Manage intake of requests from Sales and internal partners by clarifying requirements, prioritizing deadlines, and coordinating deliverables.

Support planning and coordination of site visits, including itineraries, logistics tracking, and stakeholder communication.

What You'll Bring

Associate or Bachelor's degree preferred, or equivalent combination of education and relevant work experience.

Intermediate Excel skills with experience building, validating, and reconciling reporting tools.

Working understanding of contracts (MSAs, SOWs, Change Orders) and how terms impact revenue, commissions, and reporting.

Strong attention to detail with proven ability to review, audit, and correct work.

Ability to manage multiple requests with competing deadlines in a fast-paced environment.

Clear, professional communication skills and ability to collaborate across Sales, Finance, and Operations teams.

Nice To Have

Experience using AI-enabled tools (e.g., Copilot, ChatGPT, Excel automation) to improve efficiency.

Familiarity with sales operations, hotel operations, events, or commission-based environments.

Exposure to pacing, pickup, forecasting, or revenue-related reporting.

Interest in process improvement and standardizing templates, tools, or workflows.

Working Logistics & Things You Should Know

This is a Virtual role.

Travel is minimal and may occur occasionally to support site visits or cross-functional activity.

The following states are excluded for residence: Alaska, California, Colorado, Hawaii, New York, , and Washington.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

View all details at: www.MaritzBenefits.com

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com .

Maritz

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