Job Title: Asst-Executive (S)
Work Place Flexibility: Onsite
Legal Entity: Entergy New Orleans, LLC
Job Title: Executive Assistant
JOB SUMMARY/PURPOSE
This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.
JOB DUTIES/RESPONSIBILITIES
Provide administrative support to Vice President of Customer Service & Economic Development for Entergy New Orleans.
Monitor scheduling communications and maintain Vice Presidents calendars; schedule events, travel arrangements and departmental meetings; and arrange conference calls, meeting facilities and catering.
Prepare formal correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies.
Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
Be proactive in forwarding work issues to the appropriate managers, supervisors, and employees.
Process expense reports and input time worked into payroll system.
Communicate daily with internal and external business contacts/consultants and ensure successful relationships with those external contacts.
Assignments may involve overtime hours. Regular office attendance is essential.
MINIMUM REQUIREMENTS
Minimum education required of the position
Typically requires vocational training, apprenticeships, or the equivalent experience in related field (not typically required to have a four-year degree).
Minimum experience required of the position
8+ years
Minimum knowledge, skills and abilities required of the position
Ability to work independently given minimal direction; ability to work in teams is essential
Must be proficient in Microsoft Word, PowerPoint and Excel
LI-CC1
Primary Location: Louisiana-New Orleans Louisiana : New Orleans
Job Function : Professional
FLSA Status :
Relocation Option: No Relocation Offered
Union description/code :
Number of Openings : 1
Req ID: 123342
Travel Percentage :Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the EEO page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here (humanr@entergy.com?subject=Accessibility) and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf)
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
Job Segment: Executive Assistant, Administrative Assistant, Payroll, Procurement, Inspector, Administrative, Finance, Operations, Quality
