Administrative Asst/Exec. Asst 1 (0-2 years)

Robert Half • Jersey City, NJ • 1h ago

Description We are looking for an Administrative Assistant with 0-2 years of experience to support daily office operations and executive-level tasks. This long-term contract position is based in Jersey City, New Jersey, and requires excellent organizational skills, strong communication abilities, and proficiency in office software. The ideal candidate will thrive in a fast-paced environment while ensuring seamless administrative support to executives and teams.

Responsibilities:

Provide administrative support to executives, including managing schedules, coordinating meetings, and preparing correspondence.

Handle clerical tasks such as photocopying, scanning, and distributing faxes to ensure efficient office operations.

Maintain accurate records and manage files, ensuring accessibility and organization.

Assist with basic bookkeeping duties, including processing invoices and preparing financial statements.

Conduct research and compile data to support decision-making processes.

Utilize Microsoft Excel and Word to create reports, documents, and presentations.

Communicate effectively with internal and external stakeholders, ensuring clear and thorough interactions.

Manage office supplies and equipment, ensuring smooth day-to-day functionality.

Support customer service efforts by addressing inquiries and resolving issues promptly.

Collaborate with C-suite executives to coordinate high-priority tasks and projects. Requirements - A minimum of 0-2 years of experience in an administrative or executive assistant role.

Proficiency in Microsoft Office programs, including Excel and Word.

Strong written and verbal communication skills.

Ability to perform clerical duties such as photocopying, scanning, and distributing documents.

Familiarity with basic bookkeeping functions, including invoice processing and financial statement preparation.

Exceptional organizational skills and attention to detail.

Experience in records management and maintaining accurate documentation.

Ability to work effectively with C-suite executives and handle confidential information. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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