Administrative Assistant

Robert Half • Mamaroneck, NY • 1h ago

Description We are looking for an experienced Administrative Assistant to support daily office operations for a construction-focused business in New York. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination in a fast-paced, client-facing setting. The person in this role will help keep the office organized, provide responsive support to staff and visitors, and manage a range of clerical and computer-based tasks with accuracy.

Responsibilities:

Welcome visitors and create a positive first impression by assisting clients and directing them to the appropriate team members.

Manage incoming phone calls, route messages efficiently, and respond to general inquiries with courtesy and attention to detail.

Provide day-to-day administrative support to internal staff, including preparing documents, typing notes, and assisting with contract-related paperwork.

Maintain organized office records by filing, scanning, and updating documents so information is easy to access when needed.

Support basic data tracking and reporting activities using spreadsheets and other office software tools.

Assist with document workflow tasks such as processing electronic signatures and helping coordinate routine administrative follow-up.

Keep shared office and kitchen areas supplied by monitoring inventory levels and replenishing essential materials.

Help manage schedules and calendar updates to support smooth coordination across the office. Requirements - Prior experience in an administrative assistant, receptionist, or general office support role.

Strong verbal and written communication skills with a detail-oriented and customer-focused approach.

Ability to handle inbound calls, greet visitors, and manage multiple priorities in a busy office environment.

Proficiency with Microsoft Excel and confidence using computers for data entry and document preparation.

Comfortable performing clerical tasks such as filing, scanning, and maintaining organized records.

High level of accuracy, dependability, and attention to detail in daily administrative work.

Experience with electronic document tools such as DocuSign is preferred, and familiarity with Adobe is helpful but not required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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