Details
Open Date 05/01/2026
Requisition Number PRN44907B
Job Title Facilities Management
Working Title AD for Contract & Project Mgmt
Career Progression Track M00
Track Level M3 - Manager
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday-Friday 8:00am to 5:00pm. During opening (mid-August) and closing periods (early-May), this person will need to support department efforts with possible weekend and evening coverage.
Essential Personnel:
This position is considered to be an essential personnel position for the department. As such, must be accessible and available in the event of emergencies or when needed to meet the ongoing missions of the University.
VP Area President
Department 00307 - Housing
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 75,000.00-82,000.00
Close Date 08/01/2026
Priority Review Date (Note - Posting may close at any time) 05/08/2026
Job Summary
Facilities Management
The Assistant Director for Contract and Project Management manages department facilities projects of various scope and works with dining partners to assist in the maintenance and upkeep of facilities and equipment in various dining locations across campus. This position is responsible for financial management including working with the University Purchasing Department, University Construction Management, Auxiliaries Services and Campus Facilities to gather vendor and contractor bids and the awarding of contracts. This position is also responsible for the coordination of fiscal processing with the HDP Department of Budget and Finance. This position reports to the HDP Associate Director of Facilities and is the direct supervisor of the Facilities Data Analyst and Warehouse team.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Primary Responsibilities
Planning
Utilize strategic plans for HDP and Dining, including Renewal and Replacement plan, Facility Condition Assessment, Dining Strategic plan, and student initiative requests to develop and maintain a project schedule.
Engage stakeholders in the project planning process, holding regular meetings for projects.
Assist in the review of plan and specifications for construction and remodeling projects.
Compile documentation and records of projects for statistical and historical purposes.
Administrate the CMMS for the facilities.
Track and maintain the Capital Inventory for HDP and Dining.
Work with vendors/contractors to ensure that work is completed to specifications
Supervise daily operations within the warehouse to ensure Standard Operating Procedures are being followed by staff.
Supervise the Facilities Data Analyst to ensure that Facilities related software are utilized properly to support the facilities department
Dining Facilities
Work with Maintenance and Dining partners to ensure equipment and the facilities are well maintained
Assist in the management and tracking of preventative maintenance on dining equipment
Supervise preventative maintenance of capital and non-capital equipment.
Financial
Develop documents that support the need for the project and to request approval for the project. This includes internal requests for funding as well as Renewal and Replacement requests.
Works with Accounts Payable and Construction Management to ensure that invoices are paid accurately, timely and recorded appropriately to various projects.
Work with vendors/contractors to ensure their billing meets the needs of Accounts Payable to complete the above expectation.
Reviews budgets for warehouse operations on a weekly basis.
Procurement
Work with Purchasing to provide materials and obtain bids for projects.
Scrutinize bids to ensure that materials match expectations and the costs are reasonable.
Communication
Communicate with department, ORL , campus, and contractors to provide an effective flow of information in regards to project elements.
Work with Communications team to provide notices to students of impacts, including updates for the department website on current projects.
Have an understanding of critical path dates where projects would have a negative impact on residents and/or summer conference guests. Communicate that information in the planning process and ongoing as needed to campus stakeholders.
Collaboration
Develop and maintain effective collaborative relationships with faculty, staff, and administration in order to collaborate on initiatives that impact Housing & Dining Programs as well as utilize the full potential of campus resources available on the university campus with special emphasis on the following: Auxiliary Services, University Guest House and Conference Services, Facilities Management, Construction Project Delivery, Space Planning, Campus Design & Construction, Office of Sustainability and Environmental Health & Safety.
Sustainability
Assist in the continuous integration of sustainable practices into Housing & Dining Programs and the student experience and integrating sustainable leading practices into projects.
Job Requirements
Good knowledge of the methods, materials, tools and equipment used in building, mechanical and electrical maintenance repair and construction activities.
Good knowledge of facility's policies, practices and standards
Ability to operate automated database work control programs from terminal stations and/or personal computers.
Good working experience with Computer Maintenance Management Software, Building Automation Systems and controls.
Working knowledge of appropriate plumbing and electrical code regulations.
Working knowledge of applicable fire and safety codes, regulations and standards.
Working knowledge of the principles of effective supervision.
Ability to train and supervise a group of employees.
Ability to use the tools, machines, equipment and materials of the building, electrical and mechanical trades.
Ability to read and interpret plans, technical manuals, diagrams, architectural blueprints and specifications used in the building, mechanical and electrical trades.
Ability plan and schedule work.
Ability to make standard arithmetic computations to size and locate various details of the work, and to calculate the quantity and cost of materials and labor required to complete a project.
Ability to understand and carry out written and oral instructions.
Ability to maintain reports and records.
Working knowledge of procurement processes and best practices.
Working knowledge of industry standard KPI's
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Manager, Facilities Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
Preferences
A bachelor's degree in business, facilities management, and engineering or a related field or equivalency and 3-5 years of experience in the field.
Demonstrated ability to read blueprints and diagrams.
Experience working with various stakeholders in the planning and development of projects.
Human relations skills that support collaboration, integration of concerns from others, and moving to a resolution.
Estimating, budgeting and purchasing experience
Experience working in a diverse environment with diverse populations (students and staff)
Ability to navigate construction sites.
Preferred Qualifications
A master's degree in construction management, business administration or architecture.
Experience leading a University Housing facilities system.
Proven ability to utilize software programs in administrative management.
Valid Utah driver's license
Previous drafting experience with basic computer experience.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non-Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
