Details
Open Date 05/01/2026
Requisition Number PRN44914B
Job Title Warehouse Management
Working Title Warehouse Coordinator
Career Progression Track M00
Track Level M1 - Supervisor
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Variable
Work Schedule Summary
Monday-Friday 8:00am to 5:00pm. During opening (mid-August) and closing periods (early-May), this person will need to support department efforts with possible weekend and evening coverage.
VP Area President
Department 00307 - Housing
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 60000.00 - 65000.00
Close Date 08/01/2026
Priority Review Date (Note - Posting may close at any time) 05/08/2026
Job Summary
Warehouse Management
The Warehouse Coordinator is a supervisory position that reports to the Assistant Director of Contract and Project Management. Direct reports include two store keepers and a varying number of seasonal help and temporary labor.
Procures materials and equipment needed by Maintenance shop and Assistant Director of Contract and Project Management to maintain and repair University buildings and equipment. Locates sources of supply and makes arrangements for the delivery, coordination and expediting of purchases made through the Purchasing Department. Utilizes Computerized Maintenance Management System to track and maintain physical inventory, historic records of products and tracking requisition information. Utilizes computer programs to track spending and inform budget projections.
DISCLAIMER
This job description has been designed to indicated the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Supervisor, Warehouse Management
Essential Functions
Reviews work orders from shops for specifications and quantities of materials requested and determines appropriate sources of supply.
Oversees the preparation of and is responsible for the accuracy of all operating inventory, attic stock (i.e. Products for future/current projects, furniture inventory), Optional services inventory, and satellite warehouses. Assist in purchase requisitions issued through UShop on behalf of the Maintenance, Custodial and Project Coordinator when needed. Utilizes a CMMS to keep and maintain current catalogs, price lists and source information on defined products and materials in order to provide the shops with up-to-date and accurate information.
Meets with salespersons to obtain information regarding products, prices and deliveries to maintain knowledge of products and services available from specific sources.
Researches catalogs, on-line sources and works with vendors to identify substitutions or updated information on obsolete materials or equipment. Notifies Maintenance of the results of the research.
Oversees the maintenance of records on procurement activity throughout the year and the generation of requested reports on an as needed basis.
Acts as liaison between the shops and Purchasing Department to resolve problems arising from damaged merchandise, incomplete orders, merchandise shipped in error, or merchandise received not meeting the shop's expectations.
Insures that appropriate materials in sufficient quantities are on hand in order for shops to complete outstanding work orders.
Maintains a coordinating liaison relationship between the Maintenance shop and Purchasing for materials being procured.
Provides accurate and timely information to shop supervisors to allow for informed decision making.
Supervises Warehouse team members in day-to-day operations; which include but are not limited to physical inventory count, cleaning and organization, receiving and stocking shipments, issuing products to maintenance team members, and coordinating issuing.
Track and maintain Facilities department capitol/non-capitol equipment lists. Works with University Surplus to retiring equipment that has reached the end of its useful life.
Regularly review budget/s for variances. Works with Assistant Director of Facilities Projects to project current fiscal year spending trends.
Works with Facilities Data Analyst to maintain accurate information and utilization of Warehouse materials tracking software.
Problem Solving:
The most frequent problems associated with this position include dealing with Maintenance shop supervisors and Technicians on out of date names or part numbers for materials needed to complete a specific project.
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Supervisor, Warehouse Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
Preferences
Qualifications/Work Experience
Three years of warehousing experience
A familiarity with accounting procedures and automated inventory control procedures
A demonstrated verbal and written communications skills
The ability to regularly move or manipulate heavy objects
A commitment to provide excellent customer service
Preferred Qualifications
High school diploma or equivalent
A background in building trades or construction
Experience with a Computer Maintenance Management Software/warehousing materials software
Experience supervising, training and assisting in the professional development of a team
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non-Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
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As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
