HR Administrative Assistant

Jamestown S'Klallam Tribe • Sequim, WA • 4d ago

Jamestown S'Klallam Tribe Human Resources (HR) Department invites you to join our team for a rewarding 4-month temporary, part-time opportunity. This role provides a unique chance to contribute to the essential administrative functions that support our diverse workforce, spanning various enterprises within the Tribe. We are actively seeking a proactive, detail-oriented, and adaptable HR Administrative Assistant who is passionate about delivering exceptional administrative support. This position offers a flexible schedule, allowing for a healthy work-life balance, while working approximately 24-30 hours per week. You will play a crucial role in directly assisting with a wide range of HR processes, ensuring seamless operations and fostering a positive and supportive employee experience.

Key Responsibilities:

Onboarding & Offboarding Excellence:

Facilitate a smooth and efficient onboarding process for new employees, including meticulous processing of all required paperwork.

Administer background screenings and employment verifications with a high degree of accuracy and confidentiality.

Manage the offboarding process with sensitivity and efficiency, ensuring all necessary steps are completed.

Personnel Change Coordination:

Accurately coordinate and process employee personnel changes, including promotions, transfers, and other updates.

Maintain meticulous documentation and ensure timely updates within our HR information systems (HRIS).

Effectively communicate personnel changes to relevant managers and employees.

Employee Wellness Program Support:

Track and distribute employee wellness incentives, promoting a culture of health and well-being.

Maintain accurate records of incentive distribution and program participation.

Comprehensive Document Management:

Maintain organized and accurate electronic employee files, ensuring compliance with all applicable regulations and policies.

Uphold strict confidentiality standards in the handling of sensitive employee data.

Responsive Inquiries & Support:

Serve as a primary point of contact for employee and applicant inquiries, providing accurate and timely information.

Effectively redirect inquiries to appropriate HR personnel or departments.

Provide exceptional customer service.

Efficient Administrative Task Management:

Proactively monitor HRIS document checklists, ensuring completeness and accuracy.

Perform accurate and efficient data entry into HR systems.

Provide general administrative support to the HR department as needed.

Strict Compliance Adherence:

Adhere to all Jamestown S'Klallam Tribe policies and procedures, including safety standards, confidentiality guidelines, and employment regulations.

Essential Qualifications:

High School diploma or equivalent required.

Minimum of three (3) years of proven administrative experience; one (1) year of professional HR experience is highly preferred.

Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, Outlook).

Experience with web-based graphic design tools, such as Canva, is highly desirable.

Exceptional interpersonal, verbal, and written communication skills, with the ability to interact effectively with diverse individuals.

Outstanding organizational and time-management abilities, with a keen attention to detail.

Valid Driver's License.

Ability to successfully pass a comprehensive criminal background investigation.

Candidates selected for an interview will be required to complete a 90-minute computer skills assessment.

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